3 Effective Overtime Request Email Templates to Impress Your Manager

Below are three unique and detailed email templates to help you effectively communicate your need for overtime. Each template is designed to cater to different situations, ensuring you have the right words to convey your message professionally and persuasively.


Template 1: Overtime Request for a Critical Project Deadline





Subject: Overtime Request for Project Deadline

Dear [Manager’s Name],

I hope this message finds you well. As we approach the critical deadline for the [Project Name], I wanted to discuss the possibility of working overtime to ensure we meet our goals and deliver exceptional results. Given the importance of this project, I believe additional hours will significantly contribute to our success.

Thank you for considering my request.

Best regards,
[Your Name]
[Your Job Title]


Template 2: Overtime Request Due to Increased Workload

Subject: Request for Overtime Due to Increased Workload

Dear [Manager’s Name],

I hope you’re doing well. I am writing to request overtime approval due to the increased workload we have been experiencing lately. With the recent influx of tasks and responsibilities, I believe that dedicating additional hours will help maintain our team’s productivity and meet our targets efficiently.

I appreciate your understanding and consideration.

Best regards,
[Your Name]
[Your Job Title]


Template 3: Overtime Request for Coverage During Team Member’s Absence

Subject: Overtime Request for Team Coverage

Dear [Manager’s Name],

I hope you are well. I am reaching out to request approval for overtime to cover the duties of [Absent Team Member’s Name] during their absence. Ensuring that our team continues to operate smoothly and that our workload remains manageable is my top priority. I am confident that putting in extra hours will help maintain our high standards of performance.

Thank you for considering my request.

Best regards,
[Your Name]
[Your Job Title]


Table 1: Key Elements of an Overtime Request Email

ElementDescriptionExample
Subject LineClear and concise summary of the email’s purposeOvertime Request for Project Deadline
GreetingProfessional salutationDear [Manager’s Name],
PurposeClear explanation of why overtime is neededI am writing to request overtime due to…
JustificationDetailed reasons and benefits of the overtime requestEnsuring we meet the project deadline…
SpecificsDetails on the amount of overtime and timelineRequesting 5 extra hours this week…
ClosingPolite conclusion and expression of gratitudeThank you for considering my request.
SignatureProfessional sign-offBest regards, [Your Name]

Table 2: Scenarios and Suggested Phrasing for Overtime Requests

ScenarioSuggested Phrasing
Project Deadline“As we approach the critical deadline for [Project Name], I wanted to discuss the possibility of working overtime to ensure we meet our goals.”
Increased Workload“Due to the increased workload we have been experiencing, I believe that dedicating additional hours will help maintain our team’s productivity.”
Team Member’s Absence“To cover the duties of [Absent Team Member’s Name] during their absence, I am requesting approval for overtime to ensure smooth team operations.”

Table 3: Steps to Follow After Sending an Overtime Request Email

StepDescriptionWhy It’s Important
Follow-UpSend a polite follow-up email if you don’t receive a response within a few daysEnsures your request is noticed and addressed
Document Hours WorkedKeep a detailed record of the overtime hours you workHelps with accurate payroll and future references
Communicate UpdatesInform your manager about the progress and completion of tasks during overtimeDemonstrates accountability and commitment
Evaluate WorkloadAssess if the overtime is effectively addressing the workload or if further adjustments are neededHelps in managing time and resources efficiently
Seek FeedbackRequest feedback from your manager about the overtime work and its impactProvides insights for improvement and future requests