3 Essential Letters to Move Money to Another Bank Account

Here are three unique templates you can use to facilitate a smooth transfer of funds.

Template 1: Personal Money Transfer Request





[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]

[Bank Name]
[Branch Name]
[Bank Address]
[City, State, ZIP Code]

Subject: Request for Money Transfer to Another Bank Account

Dear [Bank Manager’s Name],

I am writing to request the transfer of funds from my account to another bank account. The details of my account and the recipient’s account are as follows:

My Account Details:

  • Account Holder’s Name: [Your Name]
  • Account Number: [Your Account Number]
  • Account Type: [Savings/Current]

Recipient’s Account Details:

  • Account Holder’s Name: [Recipient’s Name]
  • Account Number: [Recipient’s Account Number]
  • Bank Name: [Recipient’s Bank Name]
  • Bank Address: [Recipient’s Bank Address]
  • SWIFT/BIC Code: [Recipient’s Bank SWIFT/BIC Code]

Please transfer the amount of [Amount] to the above-mentioned account at the earliest convenience. I have attached the necessary identification documents and the transfer form for your reference.

Thank you for your assistance.

Sincerely,
[Your Name]


Template 2: Business Transaction Transfer Request

[Your Company’s Name]
[Your Name]
[Your Position]
[Company Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]

[Bank Name]
[Branch Name]
[Bank Address]
[City, State, ZIP Code]

Subject: Request for Business Transaction Money Transfer

Dear [Bank Manager’s Name],

We are writing to request the transfer of funds from our business account to the account of our supplier. The details of the transfer are provided below:

Our Account Details:

  • Account Holder’s Name: [Company’s Name]
  • Account Number: [Your Account Number]
  • Account Type: [Business Account]

Supplier’s Account Details:

  • Account Holder’s Name: [Supplier’s Name]
  • Account Number: [Supplier’s Account Number]
  • Bank Name: [Supplier’s Bank Name]
  • Bank Address: [Supplier’s Bank Address]
  • SWIFT/BIC Code: [Supplier’s Bank SWIFT/BIC Code]

Please transfer the amount of [Amount] to the above-mentioned account as part of the payment for the invoice [Invoice Number]. Enclosed are the necessary documents for your reference.

We appreciate your prompt attention to this matter.

Best regards,
[Your Name]
[Your Position]
[Your Company’s Name]


Template 3: Settling Dues Transfer Request

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]

[Bank Name]
[Branch Name]
[Bank Address]
[City, State, ZIP Code]

Subject: Request for Funds Transfer to Settle Dues

Dear [Bank Manager’s Name],

I am writing to request a transfer of funds from my account to settle dues owed to [Recipient’s Name]. Below are the details for the transfer:

My Account Details:

  • Account Holder’s Name: [Your Name]
  • Account Number: [Your Account Number]
  • Account Type: [Savings/Current]

Recipient’s Account Details:

  • Account Holder’s Name: [Recipient’s Name]
  • Account Number: [Recipient’s Account Number]
  • Bank Name: [Recipient’s Bank Name]
  • Bank Address: [Recipient’s Bank Address]
  • SWIFT/BIC Code: [Recipient’s Bank SWIFT/BIC Code]

Please transfer the amount of [Amount] to the recipient’s account mentioned above. This payment is to settle the dues as per the agreement dated [Date of Agreement].

Thank you for your prompt assistance.

Kind regards,
[Your Name]


Table 1: Personal Money Transfer Checklist

ItemDetailsCheck (✓)
Account Holder’s NameEnsure the name matches exactly as per the bank records 
Account NumberDouble-check for accuracy 
Bank NameInclude full name of the recipient’s bank 
Bank AddressNecessary for some international transfers 
SWIFT/BIC CodeRequired for international transfers 
AmountVerify the exact amount to be transferred 
Identification DocumentsInclude a copy of your ID/passport 
Transfer FormFill out and sign the bank’s transfer form 
Additional Notes/CommentsAny special instructions or references 

Table 2: Business Transaction Transfer Details

Information CategoryDescriptionExample
Company’s Account NameThe official name of your company as per bank recordsABC Corporation Ltd.
Company’s Account NumberThe bank account number from which funds will be transferred1234567890
Supplier’s Account NameThe official name of the supplierXYZ Supplies Co.
Supplier’s Account NumberThe bank account number of the supplier0987654321
Bank NameThe name of the supplier’s bankNational Bank
Bank AddressThe full address of the supplier’s bank123 Bank St., City, Country
SWIFT/BIC CodeThe SWIFT or BIC code for international transfersNBOBIC1234
Transfer AmountThe exact amount to be transferred$10,000.00
Invoice NumberThe invoice number related to this transferINV-2024-0001
Supporting DocumentsList of attached documents (e.g., invoice, contract)Invoice, Purchase Order

Table 3: Common Errors to Avoid During Money Transfers

Error TypeDescriptionSolution
Incorrect Account NumberEntering the wrong account number can delay or cancel transferDouble-check all digits carefully
Missing SWIFT/BIC CodeEssential for international transfersVerify the correct code with the recipient
Insufficient FundsNot having enough funds in the accountEnsure sufficient balance before transfer
Mismatched NamesAccount names do not match between documents and bank recordsUse the exact name as per bank records
Incorrect Bank DetailsIncorrect bank name or addressVerify details with recipient’s bank
Missing IdentificationLack of proper ID can cause delaysAttach a copy of valid identification
Delayed RequestsNot allowing enough time for processingSubmit requests well in advance
Incomplete Transfer FormMissing information on the transfer formEnsure all fields are filled correctly