3 Essential Letters to Your Landlord When Moving Out

Here are three detailed templates for notifying your landlord of your move-out plans.

Template 1: Standard Notice of Intent to Vacate





[Your Name]
[Your Current Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]

[Landlord’s Name]
[Landlord’s Address]
[City, State, ZIP Code]

Dear [Landlord’s Name],

I am writing to formally notify you of my intent to vacate the rental property located at [Your Current Address] on [Move-Out Date]. This notice is provided in accordance with the lease agreement, which requires a [Number of Days]-day notice before vacating the premises.

I will ensure that the property is in good condition and cleaned thoroughly before my departure. I kindly request a walkthrough inspection on [Proposed Date] to discuss any potential issues and the return of my security deposit.

Please let me know if there are any specific move-out procedures I need to follow or if you require any further information.

Thank you for your cooperation and understanding.

Sincerely,

[Your Name]

Template 2: Early Termination of Lease Notice

[Your Name]
[Your Current Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]

[Landlord’s Name]
[Landlord’s Address]
[City, State, ZIP Code]

Dear [Landlord’s Name],

I hope this letter finds you well. I am writing to inform you of my need to terminate my lease agreement for the property at [Your Current Address] earlier than the original end date. Due to [specific reason, e.g., job relocation, family emergency], I will be vacating the premises on [Move-Out Date].

I understand that this request is outside the standard lease terms, and I am willing to discuss any necessary arrangements, such as finding a replacement tenant or paying any associated fees, to ensure a smooth transition.

I will leave the property in excellent condition and would appreciate it if we could arrange a walkthrough inspection on [Proposed Date]. Additionally, please inform me of any additional steps required for the return of my security deposit.

Thank you for your understanding and assistance.

Sincerely,

[Your Name]

Template 3: Notice of Intent to Not Renew Lease

[Your Name]
[Your Current Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]

[Landlord’s Name]
[Landlord’s Address]
[City, State, ZIP Code]

Dear [Landlord’s Name],

I am writing to notify you that I will not be renewing my lease for the rental property at [Your Current Address] once it expires on [Lease End Date]. I will be vacating the property on [Move-Out Date].

In preparation for my departure, I will ensure that the property is thoroughly cleaned and all keys and access devices are returned. I would like to schedule a final walkthrough inspection on [Proposed Date] to address any potential issues and discuss the return of my security deposit.

Please let me know if there are any specific move-out procedures or requirements I should be aware of.

Thank you for your attention to this matter and for the opportunity to reside in your property.

Sincerely,

[Your Name]

Helpful Templates

Table 1: Key Information to Include in Your Move-Out Notice

SectionDescriptionExample
Your Contact InformationInclude your full name, current address, email, and phone number.John Doe, 123 Main St, Anytown, USA, john.doe@example.com, (555) 123-4567
Landlord’s InformationInclude your landlord’s full name and address.Jane Smith, 456 Elm St, Anytown, USA
DateThe date when you are writing the notice.July 1, 2024
Move-Out DateThe exact date you plan to vacate the property.August 1, 2024
Reason for MovingBriefly explain why you are moving out (optional).Job relocation
Request for InspectionSuggest a date for the final walkthrough inspection.July 28, 2024
SignatureYour signature at the end of the letter.John Doe

Table 2: Timeline for Sending Your Move-Out Notice

ActionTimeframe Before Move-Out DateAdditional Notes
Write Move-Out NoticeAt least 30 days beforeCheck your lease agreement for specific notice periods.
Send Notice to Landlord30 days beforeUse certified mail or email with a read receipt.
Schedule Final Walkthrough7-14 days beforeCoordinate with your landlord for a convenient time.
Clean and Repair the Property7 days beforeEnsure the property is in good condition for inspection.
Return Keys and Access DevicesOn move-out dateEnsure you have returned all keys, garage openers, etc.

Table 3: Checklist for a Smooth Move-Out

TaskDetailsStatus
Notify LandlordSend written notice 30 days in advance.[ ]
Schedule Walkthrough InspectionAgree on a date for the final inspection with the landlord.[ ]
Clean the Property ThoroughlyDeep clean the entire rental unit, including appliances and carpets.[ ]
Repair Any DamageFix minor damages such as nail holes, paint scratches, or broken fixtures.[ ]
Take Photos of the PropertyDocument the condition of the property before leaving.[ ]
Return All KeysHand over all keys, garage openers, and access devices to the landlord.[ ]
Provide Forwarding AddressGive your new address to the landlord for the return of your security deposit.[ ]
Confirm Utility DisconnectionsEnsure all utilities are disconnected or transferred to the new tenant.[ ]
Collect Security DepositFollow up with the landlord for the return of your security deposit within the agreed period.[ ]