3 Must-Have Change of Address Letter Templates

These templates are designed to suit various needs, whether you’re informing friends and family, updating business contacts, or notifying service providers.


Template 1: Change of Address Letter for Personal Contacts





[Your Name]
[Your Current Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]

[Recipient’s Name]
[Recipient’s Address]
[City, State, ZIP Code]

Dear [Recipient’s Name],

I hope this letter finds you well. I am writing to inform you that I have recently moved to a new address. Please update your records with my new contact information:

New Address:
[Your New Address]
[City, State, ZIP Code]

I look forward to staying in touch and sharing my new contact details with you. If you have any questions or need further information, please feel free to contact me at [Phone Number] or [Email Address].

Thank you for updating your records accordingly.

Best regards,

[Your Name]


Template 2: Change of Address Letter for Business Contacts

[Your Company Name]
[Your Current Business Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]

[Recipient’s Name]
[Recipient’s Company Name]
[Recipient’s Address]
[City, State, ZIP Code]

Dear [Recipient’s Name],

I am writing to inform you that [Your Company Name] has moved to a new location as of [Date of Move]. Please update your records with our new business address:

New Business Address:
[Your New Business Address]
[City, State, ZIP Code]

Our phone number and email address will remain the same. We are excited about our new location and look forward to continuing our successful business relationship with you.

If you have any questions or need further information, please do not hesitate to contact us.

Thank you for your attention to this matter.

Sincerely,

[Your Name]
[Your Position]
[Your Company Name]


Template 3: Change of Address Letter for Service Providers

[Your Name]
[Your Current Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]

[Service Provider’s Name]
[Service Provider’s Address]
[City, State, ZIP Code]

Dear [Service Provider’s Name],

I am writing to notify you of a change in my address. Effective [Date of Move], my new address will be:

New Address:
[Your New Address]
[City, State, ZIP Code]

Please update your records to ensure that all future correspondence and services are directed to my new address. If there are any forms or additional steps required to process this change, please let me know at your earliest convenience.

Thank you for your prompt attention to this update.

Sincerely,

[Your Name]


Table 1: Key Elements to Include in a Change of Address Letter

ElementDescriptionExample
Sender’s InformationYour current address, phone number, and email addressJohn Doe, 123 Old St., City, State, 12345
DateThe date when the letter is writtenJanuary 1, 2024
Recipient’s InformationThe name and address of the person or organization receiving the letterJane Smith, 456 New Ave., City, State, 67890
GreetingA polite salutation to begin the letterDear Jane Smith,
Reason for the LetterExplanation of why you are writing (to inform of an address change)I am writing to inform you of my new address.
New AddressYour new address details789 New St., City, State, 98765
Effective DateThe date when the new address becomes effectiveEffective January 15, 2024
ClosingA polite closing statement and expression of gratitudeThank you for updating your records.
SignatureYour signature and printed nameJohn Doe

Table 2: Sample Phrases for Different Sections of a Change of Address Letter

SectionSample Phrase
Opening“I hope this message finds you well.”
Reason for Writing“I am writing to inform you of my new mailing address.”
Address Details“Please update your records with my new address as follows:”
Effective Date“This change will be effective from [Date].”
Closing“Thank you for your attention to this matter.”
Additional Contact Info“If you need any further information, please do not hesitate to contact me at [Phone Number] or [Email Address].”
Signature“Sincerely, [Your Name]”

Table 3: Address Change Notification Timeline

Time FrameTaskNotes
1 Month Before MovingNotify personal contacts (friends, family)Send letters or emails
3 Weeks Before MovingNotify business contacts (employers, colleagues, business partners)Send letters or emails
2 Weeks Before MovingNotify service providers (utilities, internet, subscriptions)Include new address and effective date
1 Week Before MovingUpdate address with financial institutions (banks, credit cards, insurance)Ensure no interruption in services
Moving DayEnsure postal services are aware of your new addressSubmit change of address form
1 Week After MovingConfirm that address changes have been processed by all contactsFollow up if necessary
1 Month After MovingCheck that mail is being delivered to the new address correctlyMonitor mail for any missed notifications