3 Catering Proposal Letter Templates to Boost Your Biz

Below are three unique and detailed templates for a catering proposal letter, each tailored for different scenarios:

Template 1: Wedding Event Catering Proposal





Subject: Customized Catering for Your Special Day – [Client’s Last Name] Wedding

Dear [Client’s Name],

Congratulations on your upcoming wedding! Thank you for considering [Your Catering Company] to be part of your special day. We understand that a wedding is a personal and unique event, and we are dedicated to providing a catering experience that reflects the taste and elegance you wish to convey.


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Our Proposal Includes:

  • Menu Options: Based on our discussion, we have curated a selection of dishes that blend classic flavors with a modern twist. Our menu includes options for appetizers, main courses, desserts, and beverages, all crafted from locally sourced ingredients.

  • Service Details: Our team will provide full-service catering including setup, dining service, and clean up. We offer both plated and buffet-style service, accommodating dietary restrictions and preferences as requested.

  • Pricing Structure: We aim to provide exceptional value while respecting your budget. Our complete wedding package is priced at $[Amount] per guest, which includes all food, service, and related fees.

Please find attached a detailed breakdown of the menu and services. We would be thrilled to schedule a tasting session at your convenience, allowing you to experience our offerings first-hand.

We look forward to the possibility of contributing to your wedding day with impeccable service and memorable meals.

Warm regards,

[Your Full Name]
[Your Position]
[Your Catering Company]
[Contact Information]


Template 2: Corporate Event Catering Proposal

Subject: Elevate Your Next Corporate Event with Premier Catering

Dear [Client’s Name],

Thank you for considering [Your Catering Company] for your upcoming corporate event. We specialize in creating dining experiences that reflect the professionalism and atmosphere of corporate gatherings. Here is our proposal for catering your event on [Date].

Our Proposal Includes:

  • Custom Menu: We propose a menu that includes a variety of options such as finger foods, entrees, and desserts designed to be enjoyed at both sit-down and networking settings.

  • Staffing and Logistics: Our professional staff will ensure smooth service throughout your event. This includes buffet setup, live cooking stations, and any specific arrangements you require.

  • Competitive Pricing: We offer comprehensive catering services at $[Amount] per person, which covers all food, labor, and equipment.

Attached, you will find the proposed menu and further details of our services. We are committed to making your corporate event a seamless and enjoyable experience for you and your guests.

Looking forward to discussing further,

[Your Full Name]
[Your Position]
[Your Catering Company]
[Contact Information]


Template 3: Charity Gala Catering Proposal

Subject: Exquisite Catering Services for [Event Name] Charity Gala

Dear [Client’s Name],

It is an honor to be considered for the [Event Name] charity gala. At [Your Catering Company], we appreciate the importance of such events and are committed to delivering high-quality, thoughtful catering services to support your cause.

Our Proposal Includes:

  • Menu Design: Our chefs have prepared a special menu that aligns with the theme of the gala, featuring elegant appetizers, entrées, and desserts that are sure to delight your guests.

  • Event Coordination: We will coordinate closely with your event planners to ensure that the catering aspect complements the overall theme and objectives of the gala.

  • Transparent Pricing: Understanding the nature of fundraising events, we provide our services at a cost-effective rate of $[Amount] per person, which includes all necessary components for a successful evening.

Please see the attached detailed proposal for more information on the menu and services we are excited to offer. We look forward to the opportunity to discuss how we can contribute to the success of your gala.

Best regards,

[Your Full Name]
[Your Position]
[Your Catering Company]
[Contact Information]

These templates can be customized further based on the specific details of the event and the client’s needs.

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