3 Email Request To Reschedule Exam: Must-Have Templates

Here are three unique templates to guide you in making such a request via email. Each template varies in tone and context to better fit different situations.

Template 1: Personal Emergency





Subject: Request to Reschedule [Course Name] Exam Due to Emergency

Email Body:

Dear [Professor/Instructor’s Name],

I hope this message finds you well. I am writing to request a rescheduling of the upcoming [Course Name] exam initially set for [Original Exam Date]. 


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Unfortunately, I have encountered an unexpected personal emergency [briefly specify the nature, if comfortable and appropriate, e.g., “due to a family health issue”] that necessitates my immediate attention and presence.

Given these circumstances, I am unable to attend the exam as scheduled and respectfully request an alternative date. I understand the challenges that changes can pose and am willing to accommodate any convenient alternative date you propose. 

Furthermore, I assure you that I am prepared to meet any additional requirements you may deem necessary to facilitate this change.

I deeply appreciate your understanding and flexibility in this matter. Please let me know if any further information or documentation is needed from my side.

Thank you for considering my request. I look forward to your guidance on how we can proceed.

Warm regards,

[Your Full Name]
[Student ID]
[Contact Information]

Template 2: Academic Commitments

Subject: Request for Exam Rescheduling Due to Academic Commitments

Email Body:

Dear [Professor/Instructor’s Name],

I am reaching out to respectfully request a reschedule of the [Course Name] exam on [Original Exam Date]. I have been selected to participate in an academic event/conference [or specify another academic commitment], representing our university, which coincides with our exam schedule.

Participating in this event is a significant opportunity for my academic and professional growth, as well as a chance to contribute positively to our university’s reputation. Therefore, I kindly ask if it would be possible to take the exam at an alternative time, either before or after the original date.

I am fully committed to maintaining the integrity and requirements of our course and am open to any conditions you might set for this arrangement. I hope for your understanding and support in balancing these important academic responsibilities.

Thank you very much for considering my request. I am looking forward to your favorable response and am ready to discuss any details or additional requirements you might have.

Best regards,

[Your Full Name]
[Student ID]
[Contact Information]

Template 3: Health-Related Issue

Subject: Request for [Course Name] Exam Reschedule Due to Health Issues

Email Body:

Dear [Professor/Instructor’s Name],

I hope you are doing well. I am writing to inform you of a health issue I am currently facing, which regrettably impacts my ability to take the [Course Name] exam scheduled for [Original Exam Date]. [Optional: I have been advised by my doctor to undergo immediate treatment/recovery, which directly conflicts with our exam timetable.]

Under these circumstances, I am seeking your assistance to find an alternative exam date that allows me to manage my health while also fulfilling my academic obligations. I am ready to provide medical documentation if required and to comply with any additional stipulations you may consider necessary for this arrangement.

I prioritize my academic responsibilities and am therefore committed to finding a solution that minimizes disruption. Your understanding and support in this matter would be greatly appreciated.

Thank you for your attention to this request. I am eager to discuss any possible options and am available for any further information you may need.

Sincerely,

[Your Full Name]
[Student ID]
[Contact Information]

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