3 How to Send an Email with Signed Contract Templates: Boost Efficiency

Crafting a professional email to send a signed contract is crucial for clear communication and record-keeping. Below are three detailed templates to assist you in drafting such emails, catering to different contexts and preferences.

Template 1: Formal and Direct



Subject Line: Contract Agreement [Contract Name/Number] – Signed and Attached

Email Body:

Dear [Recipient’s Name],

I hope this email finds you well. Following our recent discussions and agreements, I am pleased to attach the signed contract [Contract Name/Number] for [Purpose of the Contract].

Please find the signed document attached to this email. The document outlines all terms and conditions that were agreed upon. I kindly ask you to review the signed contract at your earliest convenience to ensure everything is in order. Should there be any discrepancies or further amendments required, please do not hesitate to contact me.


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Once you have reviewed and are satisfied with the document, may I kindly request you to sign and return a copy to me for our records? This will formalize our agreement and enable us to proceed to the next steps.

Thank you for your attention to this matter and your continued cooperation. I look forward to our successful partnership.

Best regards,

[Your Name]
[Your Position]
[Your Contact Information]


Template 2: Friendly and Detailed

Subject Line: Signed Copy of [Contract Name] – Excited to Move Forward!

Email Body:

Hi [Recipient’s Name],

I hope you’re doing great! I wanted to share some good news – the [Contract Name/Number] we’ve been discussing has been reviewed, and I’ve signed it on my end. It’s attached to this email for your records.

This contract lays the foundation for our exciting venture together, covering all the essentials we talked about, from terms to timelines. Please take a moment to look over the signed version and confirm that everything aligns with your expectations. If you spot anything amiss or if there’s any area that needs a second look, I’m here to chat.

Could you please sign it as well and send back a copy? It’s the final step to kick things off on our agreed terms. I can hardly wait to get started and see where this journey takes us!

Thank you so much for your collaboration and trust in this process. If you have any questions or need further clarification, feel free to reach out. Let’s make this project a resounding success!

Warmest regards,

[Your Name]
[Your Position]
[Your Contact Information]


Template 3: Brief and Professional

Subject Line: Execution Copy of [Contract Name/Number] Enclosed

Email Body:

Dear [Recipient’s Name],

Please find attached the executed version of the [Contract Name/Number] for [Purpose of the Contract]. This email confirms my signature on the document, marking a significant step in our collaboration.

I trust the document reflects our mutual agreement accurately. Should there be any concerns or adjustments needed, please inform me at your earliest convenience.

For the formal completion of this process, I kindly request your signature on the attached contract. Once signed, please return a copy to me for our records. This will ensure both parties are aligned and can proceed as planned.

Should you have any questions or require further information, please do not hesitate to contact me.

Thank you for your prompt attention to this matter. I look forward to moving forward with our agreement.

Sincerely,

[Your Name]
[Your Position]
[Your Contact Information]


These templates cater to varying tones and levels of formality, ensuring that you can communicate effectively with your recipient in any professional context. Customize them as necessary to fit the specific details and tone appropriate for your situation.

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