3 Insurance Refund Request Letter Templates: Get Money Back

Crafting an insurance refund request letter demands clarity, professionalism, and detailed policy information. Our three templates, designed for various scenarios, come with customizable placeholders for your specifics.

Template 1: Overpayment on Premium




[Your Full Name]
[Your Street Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]

[Insurance Company Name]
[Company’s Address]
[City, State, Zip Code]

Subject: Request for Refund of Overpaid Premium


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Dear [Insurance Company’s Name] Customer Service,

I am writing to request a refund for an overpayment on my insurance premium. My policy number is [Policy Number], and the overpayment occurred due to [brief explanation of how the overpayment happened, e.g., automatic bank draft error, misunderstanding of the payment amount].

Upon reviewing my financial statements, I noticed that [specific amount] was deducted on [Date of Transaction], which exceeds the regular premium amount of [Regular Premium Amount]. Attached, please find the bank statements highlighting the transaction in question.

I kindly request the overpaid amount of [Specific Overpaid Amount] to be refunded to me. I prefer the refund to be [processed back to my bank account/credited towards future premiums, whichever is applicable or preferred].

Your prompt attention to this matter would be greatly appreciated. Please let me know if any further documentation or information is required from my side.

Thank you for your attention and cooperation.

Sincerely,

[Your Full Name]
[Policy Number]


Template 2: Cancellation of Insurance Policy Before Term


[Your Full Name]
[Your Street Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]

[Insurance Company Name]
[Company’s Address]
[City, State, Zip Code]

Subject: Request for Refund Due to Policy Cancellation

Dear [Insurance Company’s Name] Customer Service,

I am writing to formally request a refund following the cancellation of my insurance policy, numbered [Policy Number]. The policy was canceled on [Cancellation Date], well before the end of the coverage term.

According to the terms and conditions of the policy, I am eligible for a refund of the unused premium. The coverage was prepaid for [Period Covered], and the cancellation has resulted in [Number of Months] months of unused coverage, equating to an estimated refund of [Estimated Refund Amount].

I request that the refund be [processed back to my bank account/mailed to me as a check, whichever is applicable or preferred]. Please find attached [any relevant documents, such as a copy of the cancellation request, cancellation confirmation, etc.] to assist with the processing of this refund.

I would appreciate your prompt processing of this refund and confirmation of the transaction. Should you require any additional information or documentation, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address].

Thank you for your timely attention to this matter.

Sincerely,

[Your Full Name]
[Policy Number]


Template 3: Error in Insurance Charge


[Your Full Name]
[Your Street Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]

[Insurance Company Name]
[Company’s Address]
[City, State, Zip Code]

Subject: Refund Request Due to Incorrect Charge

Dear [Insurance Company’s Name] Customer Service,

I am contacting you regarding an incorrect charge on my insurance policy, [Policy Number], that requires rectification and a subsequent refund. On [Date of Incorrect Charge], an amount of [Incorrect Amount Charged] was charged to my account, which does not align with the agreed-upon premium of [Correct Premium Amount].

I believe this discrepancy may have resulted from [briefly describe potential reason for the error, if known, e.g., system error, miscommunication]. Attached you will find documentation to support the correct premium amount, including [mention any documents you’re attaching, such as a copy of the insurance agreement, previous billing statements, etc.].

I respectfully request a refund of the overcharged amount of [Specific Amount to be Refunded] to be [processed back to my bank account/credited to my account for future premiums, whichever you prefer or is applicable].

I trust this matter will be resolved promptly, and I thank you in advance for your cooperation and understanding. Please contact me should you need further information or additional documentation.

Sincerely,

[Your Full Name]
[Policy Number]


When using these templates, ensure that all the information is accurate and that you attach any relevant documents that could support your refund request. It’s also advisable to follow up with a phone call if you do not receive a response within a reasonable timeframe

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