3 Lease Renewal Email To Landlord Templates: Avoid Mistakes

Below are three detailed templates that you can adapt to your situation. Each template serves a slightly different purpose based on the tenant’s intentions and the existing relationship with the landlord.

Template 1: Straightforward Renewal Request





Subject: Lease Renewal Request for [Your Address]

Dear [Landlord’s Name],


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I hope this message finds you well. As the end of my current lease agreement at [Your Address] approaches on [Lease End Date], I am writing to express my interest in renewing my lease for another term.

Having enjoyed living in the property and appreciating the community here, I would like to continue residing at this address. If possible, I am interested in discussing the terms of the lease renewal, including the duration of the new lease term and any potential adjustments to the rent or other conditions.

Please let me know a convenient time for you to discuss this further or if there are any forms or procedures I should begin preparing. I look forward to your response and hopefully continuing my tenancy.

Thank you for your consideration.

Best regards,
[Your Name]
[Your Contact Information]

Template 2: Renewal Request with Terms Negotiation

Subject: Discussion on Lease Renewal and Terms Adjustment for [Your Address]

Dear [Landlord’s Name],

As my lease expiration date on [Lease End Date] is drawing near, I would like to discuss renewing my lease for [Your Address]. My time here has been very positive, and I would be delighted to extend my stay under a new lease agreement.

Given the current market conditions and my tenure as a reliable tenant, I would like to negotiate the terms of the new lease. Specifically, I am interested in discussing:

  • A possible adjustment in monthly rent
  • The length of the lease term
  • Any updates or improvements to the property that could be considered

I believe these adjustments would reflect a fair agreement beneficial to both parties, considering my commitment to the property and timely rent payments throughout my tenancy.

Could we arrange a meeting or a call at your earliest convenience to discuss this further? I am flexible with timings and would appreciate the opportunity to go over the details in person or over the phone.

Thank you for your time and understanding. I look forward to our conversation.

Sincerely,
[Your Name]
[Your Contact Information]

Template 3: Renewal Request with Specific Amendments

Subject: Proposal for Lease Renewal with Amendments for [Your Address]

Dear [Landlord’s Name],

I hope all is well. With the lease for [Your Address] expiring on [Lease End Date], I am keen on renewing my contract. However, I would like to propose a few amendments to the new lease agreement to better suit my current needs and circumstances.

The amendments I propose are as follows:

  • Modification of the lease duration to [Proposed Lease Duration]
  • Adjustment to the pet policy to accommodate a [Type of Pet]
  • Consideration of including utilities in the monthly rent or setting a fixed amount for utility payments

I believe these changes would make the lease agreement more aligned with my living requirements and ensure a continued pleasant and mutually beneficial relationship between us.

Please let me know if you are open to discussing these proposals further. I am available for a conversation at your earliest convenience and am willing to work together to reach an agreement that satisfies both parties.

Thank you for your attention to this matter. I look forward to your positive response.

Warmest regards,
[Your Name]
[Your Contact Information]

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