3 Letter To Change Doctors Templates for Hassle-Free Switch

Below are three unique templates for writing a letter to change doctors. Each template serves a slightly different situation, ensuring you can find one that suits your specific circumstances.

Template 1: Changing Doctors Due to Relocation





[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]

[Doctor’s Name]
[Practice Name]
[Doctor’s Address]
[City, State, ZIP Code]

Dear Dr. [Doctor’s Last Name],

I am writing to inform you that due to my recent relocation to [New Location], I will be transitioning to a new primary care physician closer to my new home. It is with a heavy heart that I make this decision, as I have greatly valued the care and support you have provided me over the years.


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Please could you or your staff assist me by transferring my medical records to my new doctor at:

[New Doctor’s Name]
[New Practice Name]
[New Doctor’s Address]
[City, State, ZIP Code]
[New Doctor’s Phone Number]

I understand there may be procedures or fees associated with the transfer of records, and I am prepared to comply with these requirements. Please inform me of any necessary steps I need to take to facilitate this process.

Thank you for your understanding and for the exceptional care I have received under your guidance. I appreciate your assistance in making this transition as smooth as possible.

Sincerely,

[Your Name]

Template 2: Changing Doctors Due to Insurance Change

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]

[Doctor’s Name]
[Practice Name]
[Doctor’s Address]
[City, State, ZIP Code]

Dear Dr. [Doctor’s Last Name],

I am writing to notify you of my need to change my primary care physician due to a recent change in my health insurance coverage. While I have been extremely satisfied with the care provided by you and your team, my new insurance plan requires me to select a provider from a different network.

Therefore, I kindly request your assistance in transferring my medical records to my new doctor, whose information is as follows:

[New Doctor’s Name]
[New Practice Name]
[New Doctor’s Address]
[City, State, ZIP Code]
[New Doctor’s Phone Number]

Please let me know if there are any fees or forms that I need to complete in order to facilitate this transfer. I am eager to ensure a smooth transition and to maintain continuity in my healthcare.

Thank you for the excellent care and support you have provided me. I truly appreciate everything you and your staff have done for me.

Warm regards,

[Your Name]

Template 3: Changing Doctors for Personal Reasons

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]

[Doctor’s Name]
[Practice Name]
[Doctor’s Address]
[City, State, ZIP Code]

Dear Dr. [Doctor’s Last Name],

I hope this letter finds you well. After careful consideration, I have decided to transition to a new primary care physician. This decision is based on personal preferences and the need for a practitioner who aligns more closely with my current healthcare needs and approach.

I would like to take this opportunity to thank you for the care and attention you have provided me during our time together. Your professionalism and dedication have been greatly appreciated.

To ensure a smooth transition, I kindly request your assistance in transferring my medical records to my new doctor. The details are as follows:

[New Doctor’s Name]
[New Practice Name]
[New Doctor’s Address]
[City, State, ZIP Code]
[New Doctor’s Phone Number]

Please inform me of any procedures or fees associated with the transfer of my records. I am committed to facilitating this process and ensuring all necessary steps are taken from my end.

Thank you again for your understanding and for the care you have provided. I wish you and your practice all the best.

Sincerely,

[Your Name]

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