3 Must-Have Email Templates for Business Cards

Below are three detailed templates that cater to different scenarios: a new employee, a replenishment request due to depletion, and an update needed due to a change in job title or contact information.

Template 1: New Employee Business Card Request



Subject: Request for Business Cards – [Your Name]

Dear [Recipient’s Name],

I hope this message finds you well. My name is [Your Full Name], and I recently joined [Company Name] as a [Your Job Title] in the [Department Name]. 

As part of my role, I will be engaging frequently with external stakeholders and clients. In order to facilitate these interactions and represent our company effectively, I would like to request the creation of business cards.


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Could you please guide me through the process of obtaining business cards? If there are specific details or formats required from my end, such as the preferred information layout or design preferences, kindly let me know. I am eager to ensure that all necessary information is accurately captured, including:

  • Full Name: [Your Full Name]
  • Job Title: [Your Job Title]
  • Department: [Department Name]
  • Email Address: [Your Email]
  • Phone Number: [Your Phone Number]
  • Any other relevant information

Thank you very much for your assistance with this request. I am looking forward to your guidance on the next steps.

Best regards,

[Your Full Name]
[Your Job Title]
[Your Email Address]
[Your Phone Number]

Template 2: Replenishment of Business Cards Request

Subject: Replenishment Request for Business Cards – [Your Name]

Dear [Recipient’s Name],

I hope you are doing well. I am writing to request a new batch of business cards, as my current supply is nearly depleted. Given the importance of these cards in fostering professional connections and facilitating communication with our clients and partners, I would like to ensure a continuous availability.

Please find below the details that should be included on the business cards, which remain unchanged from the previous batch:

  • Full Name: [Your Full Name]
  • Job Title: [Your Job Title]
  • Department: [Department Name]
  • Email Address: [Your Email]
  • Phone Number: [Your Phone Number]
  • Any other previously included information

If there are any updates or changes to the standard layout or if you require any additional information from me, please let me know at your earliest convenience.

Thank you for your attention to this matter and your ongoing support.

Best regards,

[Your Full Name]
[Your Job Title]
[Your Email Address]
[Your Phone Number]

Template 3: Update Required for Business Cards Request

Subject: Business Card Update Request – [Your Name]

Dear [Recipient’s Name],

I hope this email finds you well. Due to recent changes in my professional information, I kindly request an update to my business cards. This update is essential to ensure that our clients and external partners have the correct details to reach me.

The updated information is as follows:

  • Full Name: [Your Full Name]
  • New Job Title: [Your New Job Title] (if applicable)
  • Department: [Updated Department Name] (if changed)
  • New Email Address: [Your New Email] (if changed)
  • New Phone Number: [Your New Phone Number] (if changed)
  • Any additional or changed information

I would appreciate it if you could guide me through the process for updating these details and inform me of any specific requirements or steps I need to follow.

Thank you very much for your assistance with ensuring my business cards are accurate and up-to-date.

Warm regards,

[Your Full Name]
[Your Current/Updated Job Title]
[Your Email Address]
[Your Phone Number]

These templates are designed to cover various scenarios and can be modified to suit specific needs or preferences. The key is to provide all the necessary information clearly and politely, while also showing appreciation for the recipient’s assistance

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