3 Must-Have Templates for Early School Exit Letters

Creating a permission letter to leave early from school requires a clear, respectful, and concise approach, ensuring the reason for early departure is communicated effectively. Below are three distinct templates that cater to different circumstances. Each template can be tailored according to the specific situation.

Template 1: Medical Appointment



[Your Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
Date: [Current Date]

To,

[Principal’s Name]
[School’s Name]
[School’s Address]
[City, State, Zip Code]

Subject: Permission to Leave School Early for Medical Appointment


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Dear [Principal’s Name],

I hope this letter finds you well. I am writing to request permission for my child, [Child’s Name], a [Grade/Class] student in your school, to leave early on [Date], at [Time]. This early departure is necessary to attend a scheduled medical appointment.

We understand the importance of attending school and have tried to schedule appointments outside of school hours whenever possible. Unfortunately, this particular appointment could not be arranged for after school hours, and it is crucial for [Child’s Name]’s health and well-being.

Please rest assured that [Child’s Name] will complete any assignments or work missed due to this early departure. I have also informed [Child’s Name]’s teachers about this appointment and have requested their cooperation in sharing any materials or homework that will be missed.

Thank you for your understanding and cooperation. Please feel free to contact me at [Your Phone Number] or [Your Email Address] if you need any further information or documentation regarding this appointment.

Sincerely,

[Your Name]
[Your Relationship to the Student]
[Student’s Name and Class]


Template 2: Family Emergency

[Your Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
Date: [Current Date]

To,

[Principal’s Name]
[School’s Name]
[School’s Address]
[City, State, Zip Code]

Subject: Request for Early Departure Due to Family Emergency

Dear [Principal’s Name],

I am writing to inform you of a sudden family emergency that requires [Child’s Name], who is enrolled in [Grade/Class], to leave school early today, [Date], at [Time]. This unforeseen circumstance requires our immediate attention, and I kindly request your understanding and approval for this early departure.

We value [Child’s Name]’s education and are committed to ensuring that this absence does not negatively impact his/her academic performance. We will ensure that [Child’s Name] will catch up on any missed work or assignments as soon as possible.

I apologize for the short notice and any inconvenience this may cause. Your cooperation and support in this matter are greatly appreciated. I am available at [Your Phone Number] or [Your Email Address] should you need to discuss this matter further or require any additional information.

Thank you for your attention and understanding in this sensitive matter.

Warm regards,

[Your Name]
[Your Relationship to the Student]
[Student’s Name and Class]


Template 3: Personal Reasons

[Your Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
Date: [Current Date]

To,

[Principal’s Name]
[School’s Name]
[School’s Address]
[City, State, Zip Code]

Subject: Permission for Early Dismissal Due to Personal Reasons

Dear [Principal’s Name],

I am writing on behalf of my child, [Child’s Name], a student in [Grade/Class], to kindly request permission for him/her to leave school early on [Date], at [Time], due to personal reasons that require immediate attention. 

We assure you that this request is made out of necessity, and we have taken all steps to minimize the impact on [Child’s Name]’s academic responsibilities.

We are committed to ensuring that [Child’s Name] remains up to date with his/her schoolwork. We will coordinate with his/her teachers to obtain any assignments or materials needed to make up for the time missed.

I appreciate your understanding and cooperation in this matter. If further information is needed, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address].

Thank you for your consideration.

Best regards,

[Your Name]
[Your Relationship to the Student]
[Student’s Name and Class]

These templates serve as a guide and should be adjusted based on individual needs and school policies. It’s important to maintain a formal tone, provide clear reasons for the request, and express appreciation for the recipient’s understanding and cooperation.

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