3 Must-Try Cancel Extended Warranty Letter Templates!

Below are three detailed templates catering to different scenarios or preferences, each structured to ensure clarity, formality, and effectiveness.

Template 1: Basic Cancellation Request



[Your Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Today’s Date]

[Company Name]
[Company Address]
[City, State, Zip Code]

Subject: Request for Cancellation of Extended Warranty

Dear [Recipient’s Name or Department],

I am writing to request the cancellation of the extended warranty associated with my [Product Name/Model], under the warranty policy number [Policy Number], which was purchased on [Purchase Date] from [Store/Dealer Name].

After careful consideration, I have decided to cancel this extended warranty for personal reasons. According to the terms and conditions of the agreement, I am eligible to cancel this warranty within [mention the specific period if applicable] and request a refund of the unused portion of the premium, if applicable.

Please process this cancellation effective immediately, and confirm the termination of the warranty and any refund due to me through written communication. For your reference, I have attached a copy of the warranty policy and the original receipt of the product purchase.

Should you require any further information or documentation to process this cancellation, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address].

Thank you for your prompt attention to this matter. I look forward to your confirmation of the cancellation.

Sincerely,

[Your Name]


Template 2: Detailed Explanation

[Your Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Today’s Date]

[Company Name]
[Company Address]
[City, State, Zip Code]

Subject: Cancellation of Extended Warranty – [Policy Number]

Dear [Recipient’s Name or Department],

I am writing to inform you of my decision to cancel the extended warranty policy ([Policy Number]) for my [Product Name/Model], which was originally purchased on [Purchase Date] from [Store/Dealer Name].

This decision comes after a thorough review of my current financial situation and the realization that the extended warranty may not be as beneficial to me as initially thought. Therefore, I kindly request that the warranty be cancelled with immediate effect.

As per the terms outlined in the warranty agreement, I understand that I may be entitled to a partial refund of the warranty cost, based on the remaining period of coverage. I request that any such refund be processed in a timely manner.

Enclosed are copies of the warranty agreement and the purchase receipt for your reference. Please acknowledge receipt of this cancellation request and confirm the process has been initiated.

For any further information or clarification, feel free to contact me at [Your Phone Number] or [Your Email Address].

I appreciate your cooperation and prompt handling of this cancellation.

Warm regards,

[Your Name]


Template 3: Assertive and Directive

[Your Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Today’s Date]

[Company Name]
[Company Address]
[City, State, Zip Code]

Subject: Immediate Cancellation of Extended Warranty Policy No. [Policy Number]

Dear [Recipient’s Name or Department],

I am contacting you to demand the immediate cancellation of my extended warranty policy for [Product Name/Model], with the policy number [Policy Number], effective as of [Today’s Date]. This product was purchased on [Purchase Date], and the extended warranty was sold to me under the premise that it would provide additional peace of mind. However, upon reviewing the terms and my current needs, I have concluded that this service is no longer necessary.

I expect a prompt confirmation of this cancellation, along with a detailed summary of any refunds I am entitled to according to the pro-rated cancellation policy outlined in our agreement. Please ensure that the refund is processed within [specify time frame if desired] to the original payment method used at the time of purchase.

Enclosed, you will find all pertinent documentation, including a copy of the extended warranty agreement and the receipt of purchase. I urge you to expedite this cancellation and provide written confirmation to the address or email listed above.

Should there be any issues or additional information needed to complete this request, contact me immediately at [Your Phone Number] or [Your Email Address].

I trust that you will handle this matter with the urgency and seriousness it requires.

Best regards,

[Your Name]


Each template serves a specific tone and level of detail, allowing you to choose or adapt based on your situation and the message you wish to convey. 

Always ensure to replace placeholders with your personal and policy details, and consider including any specific terms or conditions relevant to your warranty cancellation request

Leave a Comment

Your email address will not be published. Required fields are marked *