Here are three unique templates tailored for different contexts: a personal change of email address, a professional change, and a business/company-wide change.
1. Personal Change of Email Address Notification
Subject: Important: My New Email Address
Dear [Recipient’s Name],
I hope this message finds you well. I am writing to inform you that I have recently changed my email address. In an effort to streamline my communications and ensure we stay in touch, I kindly ask you to update your records with my new email:
New Email: [Your New Email Address]
Please note that the old email address ([Your Old Email Address]) will be deactivated on [Deactivation Date]. Moving forward, I will be reachable and will respond to all emails sent to my new address.
Thank you for updating your records. I look forward to our continued communication.
2. Professional Change of Email Address Notification
Subject: Notice of Email Change – [Your Full Name]
Dear [Recipient’s Name],
I am reaching out to inform you of a change to my professional contact information. Effective [Effective Date], my primary email address will change from [Your Old Email Address] to [Your New Email Address].
Please update your records accordingly to ensure there is no disruption in our communication. This change will help me manage my professional correspondence more efficiently.
For any ongoing discussions or projects, kindly direct all future correspondence to my new email address. Rest assured, there will be a transition period until [Transition Period End Date], during which emails sent to the old address will be forwarded to the new one.
I appreciate your attention to this matter and look forward to our continued collaboration.
[Your New Email Address]
3. Business/Company-Wide Change of Email Address Notification
Subject: [Company Name] Email Address Change Notification
Dear [Client/Customer/Partner Name],
We are writing to inform you that [Company Name] is updating its email communication system. As part of this upgrade, our email addresses will change.
This initiative is part of our ongoing efforts to enhance our service and ensure we maintain effective communication channels with all our valued partners.
Starting [Effective Date], please update your records to reflect our new email format: [New Email Format Example]. Our team members will be transitioning to this new format, and you will start receiving communications from our new addresses.
For any communications sent to the old email addresses, please note that they will be automatically redirected to the new addresses until [Transition Period End Date], after which the old addresses will no longer be in use.
Should you have any questions or require further clarification, please do not hesitate to contact us at [General Inquiry New Email Address] or your usual [Company Name] representative.
We thank you in advance for updating your records and look forward to continuing our successful partnership.
Each template is designed to convey the essential information clearly and professionally, ensuring that the recipient understands the change and knows how to update their records accordingly. Adjust the templates as needed to fit your specific situation or organizational tone.