3 Proven Templates for Employee Rudeness Complaints

Below are three unique and detailed templates for lodging such complaints.

Template 1: Formal Letter to HR

Subject: Formal Complaint Regarding Employee Behavior

Dear [HR Manager’s Name],

I am writing to formally bring to your attention an incident involving [Employee’s Name], which occurred on [Date] at [Location]. During our interaction, [Employee’s Name] displayed unprofessional behavior that I believe violates the company’s code of conduct regarding employee interactions and professionalism.

Despite my attempts to address the matter directly and amicably with [Employee’s Name], their response was dismissive and rude, impacting not only my experience but potentially reflecting poorly on our company’s reputation among clients/customers.

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I request that this matter be reviewed in accordance with the company’s disciplinary procedures. I believe that a constructive dialogue can help address and rectify this behavior, ensuring a positive and respectful working environment for everyone.

Attached, please find any relevant documentation/evidence that supports my account of the events.

Thank you for your attention to this matter. I am available to discuss this issue further and provide any additional information required.


[Your Name]
[Your Position]
[Your Contact Information]

Template 2: Email Feedback to Supervisor

Subject: Need to Address Concerns Regarding Unprofessional Conduct by [Employee’s Name]

Dear [Supervisor’s Name],

I hope this message finds you well. I am writing to express my concerns about an encounter with [Employee’s Name] on [Date], which left me feeling disrespected and undervalued. The nature of our interaction was not only unprofessional but also contrary to the values our company upholds.

[Describe the specific behavior and language used by the employee, the context of the encounter, and why it was inappropriate. Be objective and factual.]

Understanding the pressures we all face in our daily work, I believe it’s crucial to maintain a professional demeanor at all times. This incident may indicate a need for further training or a review of our expectations regarding employee conduct.

I kindly ask for your guidance on how best to proceed with this matter, ensuring such incidents are addressed promptly and effectively to maintain a positive and professional workplace culture.

Thank you for considering my feedback. I am ready to discuss this matter in more detail if required.

Best regards,

[Your Name]
[Your Position]
[Your Contact Information]

Template 3: Online Complaint Form Submission

Subject: Complaint Submission Regarding Employee Conduct

To Whom It May Concern,

This submission is in regard to an incident involving [Employee’s Name], which took place on [Date] at [Location/Department]. The behavior exhibited by [Employee’s Name] during our interaction was not only unprofessional but also lacked the basic courtesy expected between colleagues/customers.

Incident Details:

  • Time and Date of Incident: [Insert Time and Date]
  • Location/Department: [Insert Location/Department]
  • Employee Involved: [Employee’s Name]
  • Description of Behavior: [Provide a clear and concise description of what happened, including any specific words or actions taken by the employee that were considered rude or inappropriate.]

I believe that addressing this behavior is essential for maintaining a respectful and professional working environment. I trust that the appropriate steps will be taken to investigate this matter and ensure that it is resolved satisfactorily.

I am willing to provide further details or meet in person to discuss this incident further.

Thank you for your attention to this important matter.


[Your Name]
[Your Position/Relationship to the Company]
[Your Contact Information]

Each template is designed to convey the complaint in a professional manner, emphasizing the need for a resolution while providing enough detail to allow the recipient to understand the issue fully. Tailoring the template to fit the specific incident and company culture is advised.

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