3 Proven Templates to Leave Office Early, Approved

Drafting a permission request to leave the office early requires clear communication, respect for the recipient’s time, and a valid reason for the request. Below are three templates catering to different contexts which you can adapt based on your specific needs.

Template 1: Personal Appointment

Subject: Request for Early Departure – [Your Name] on [Date]

Dear [Manager’s Name],

I hope this message finds you well. I am writing to request your permission to leave the office early on [Date], at [Time], due to a personal appointment that cannot be rescheduled. 

I understand the importance of maintaining productivity and assure you that I will complete all urgent tasks and ensure that my absence does not disrupt our team’s workflow.

To mitigate any impact, I plan to:

  • Prioritize critical tasks and ensure they are completed before my departure.
  • Brief [Colleague’s Name] on ongoing projects to cover any immediate needs in my absence.
  • Be available via phone and email in case urgent issues arise that require my attention.

I appreciate your understanding and support regarding this matter. Please let me know if you need any additional information or adjustments to my plan.

Thank you for considering my request.

Best regards, [Your Name]

Template 2: Family Obligation

Subject: Early Departure Request Due to Family Obligation – [Your Name]

Dear [Manager’s Name],

I am reaching out to request permission to leave the office at [Time] on [Date], due to an unforeseen family obligation. I recognize the importance of my responsibilities and have taken steps to ensure that my early departure will not adversely affect our team’s operations.

In preparation, I have:

  • Completed all time-sensitive tasks ahead of schedule.
  • Coordinated with [Colleague’s Name] to manage any queries or issues that may arise during my absence.
  • Scheduled to work additional hours on [Alternate Date], if necessary, to compensate for the time missed.

I am committed to maintaining our team’s productivity and will make every effort to minimize the impact of my early departure. Your understanding and flexibility in accommodating this personal matter are greatly appreciated.

Thank you for your consideration.

Warm regards, [Your Name]

Template 3: Health-Related Reason

Subject: Request to Leave Office Early for Health Reasons – [Your Name]

Dear [Manager’s Name],

I hope you are doing well. I am writing to inform you that due to health reasons, I need to request permission to leave the office early today at [Time]. I have a medical consultation scheduled that I must attend. I have endeavored to ensure that this request impacts our team’s productivity as minimally as possible.

To this end, I have:

  • Ensured that all immediate responsibilities are managed and that there are no pending urgent tasks.
  • Delegated necessary tasks to [Colleague’s Name], who has kindly agreed to oversee any urgent matters in my absence.
  • Arranged to make up the lost hours by staying later on [Future Date] or coming in early, as required.

I appreciate your understanding and support in this matter and am available to discuss any concerns or adjustments needed to accommodate this request.

Thank you for your attention to this request.

Sincerely, [Your Name]

These templates are designed to communicate your request professionally and efficiently, focusing on providing solutions and showing your commitment to your responsibilities. Adjust the details to fit your specific situation and the norms of your workplace

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