3 Request Letter for Overtime Payment Templates: Must-Have

Here are three templates designed to suit different contexts or tones, ranging from formal to more direct, yet all maintaining a professional demeanor.

Template 1: Formal Request

Subject: Request for Overtime Payment for [Month/Period]

Dear [Recipient’s Name],

I hope this letter finds you well. I am writing to formally request payment for overtime hours worked during [specific period or month], as per our employment agreement and the company’s overtime policy.

During the mentioned period, I have dedicated [number of overtime hours] hours beyond my regular working schedule to [briefly describe the project or task]. 

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These additional hours were essential to meet our project deadlines and maintain the quality of work expected by our team and clients.

I kindly request that the overtime hours worked be reviewed and processed at your earliest convenience, ensuring the payment reflects in the upcoming payroll period. 

Attached, please find a detailed record of the overtime hours logged along with the tasks performed during these times for your reference and verification.

I am grateful for the opportunity to contribute to our team’s goals and appreciate your attention to this matter. Should you require any further information or clarification, please do not hesitate to contact me.

Thank you for your understanding and prompt attention to this request.


[Your Name]
[Your Job Title]
[Your Contact Information]

Template 2: Direct and Concise Request

Subject: Overtime Payment Request for [Month/Period]

Dear [Recipient’s Name],

I am reaching out to request the payment of overtime hours worked during [specific period or month]. As per my records, I have accrued [number of overtime hours] hours of overtime by staying beyond my scheduled hours to support [briefly describe the project or task].

According to our company’s overtime compensation policy, I am submitting this request to ensure these hours are acknowledged and compensated in the next payroll cycle. Attached are the logs of my overtime hours along with a brief description of the work accomplished during these additional hours.

I appreciate your prompt attention to this matter and am available to discuss any further details or provide additional documentation if needed.

Thank you for your cooperation.

Best regards,

[Your Name]
[Your Job Title]
[Your Contact Information]

Template 3: Detailed and Persuasive Request

Subject: Submission for Overtime Compensation – [Month/Period]

Dear [Recipient’s Name],

I hope you are doing well. I am writing to bring to your attention the overtime work I have conducted over the [specific period or month], which was pivotal in achieving our recent project milestones and targets.

Throughout this period, I dedicated an additional [number of overtime hours] hours beyond my standard work schedule, focusing on [briefly describe the project or task], which demanded extra time due to [brief reason why overtime was necessary].

In light of our company’s commitment to fair compensation for overtime efforts as outlined in our employment policies, I kindly request that these hours be compensated accordingly. For your convenience, I have attached a comprehensive breakdown of my overtime hours, including dates and the specific tasks undertaken.

Understanding the procedures involved in processing such requests, I am hopeful for a prompt review and adjustment in the forthcoming payroll. Your support in this matter not only acknowledges the hard work invested but also motivates continued dedication and excellence.

Should there be any queries or additional information required, I am at your disposal to discuss further.

Thank you very much for your understanding and support.

Warm regards,

[Your Name]
[Your Job Title]
[Your Contact Information]

Each of these templates can be tailored to fit the specific details of your situation, including the number of hours worked, the nature of the tasks completed during overtime, and any relevant company policies. 

Always ensure to attach or provide any required documentation to support your request, facilitating a smoother processing experience.

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