3 Security Deposit Refund Letter Templates Unveiled!

Creating a Security Deposit Refund Letter involves a straightforward communication from the landlord to the tenant, detailing the return of the tenant’s security deposit. 





The letter should be clear, professional, and include any relevant details regarding the state of the property, deductions made, and the amount refunded. Below are three unique and detailed templates for such a letter.

Template 1: Standard Refund with No Deductions

[Your Name]
[Your Address]
[City, State, Zip]
[Email Address]
[Phone Number]
[Date]


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[Tenant’s Name]
[Tenant’s Address]
[City, State, Zip]

Dear [Tenant’s Name],

I hope this letter finds you well. This is to inform you that your lease at [Property Address] has concluded effectively as of [Lease End Date], and the property inspection has been satisfactorily completed.

I am pleased to confirm that the condition of the property upon your departure met the standards agreed upon in our lease agreement. As such, you are entitled to the full refund of your security deposit.

Please find enclosed a check in the amount of $[Amount], which represents the total sum of your security deposit. This refund is issued in accordance with [State/Country] law, which stipulates the return of security deposits within [Number of Days] days of lease termination, provided there are no deductions for repairs or cleaning.

Should you have any questions or require further clarification, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address].

Thank you for your tenancy and taking such good care of the property during your stay. I wish you all the best in your future endeavors.

Warm regards,

[Your Name]
[Your Signature, if sending by mail]
[Your Title, if applicable]


Template 2: Partial Refund with Itemized Deductions

[Your Name]
[Your Address]
[City, State, Zip]
[Email Address]
[Phone Number]
[Date]

[Tenant’s Name]
[Tenant’s Address]
[City, State, Zip]

Dear [Tenant’s Name],

I hope you are doing well. Following the conclusion of your lease at [Property Address] on [Lease End Date] and the subsequent inspection of the premises, this letter serves to address the status of your security deposit.

Upon inspection, it was noted that certain repairs/cleaning were necessary beyond normal wear and tear as defined in our lease agreement. Detailed below are the itemized deductions from your security deposit:

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  •  
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Total Deductions: $[Total Deductions Amount]

Therefore, the remaining balance from your original deposit of $[Original Deposit Amount] is $[Amount After Deductions]. Enclosed, please find a check for this remaining amount.

I have attached receipts and invoices for all deductions made for your records and transparency.

Please feel free to contact me should you have any questions or need further explanation regarding the deductions. I am available at [Your Phone Number] or [Your Email Address].

Thank you for your time at [Property Address]. Best wishes for your future housing.

Sincerely,

[Your Name]
[Your Signature, if sending by mail]
[Your Title, if applicable]


Template 3: Full Refund with Positive Note for Future Reference

[Your Name]
[Your Address]
[City, State, Zip]
[Email Address]
[Phone Number]
[Date]

[Tenant’s Name]
[Tenant’s Address]
[City, State, Zip]

Dear [Tenant’s Name],

I hope this message finds you in good spirits. As your lease term at [Property Address] has come to an end on [Lease End Date], I wanted to reach out regarding the closure of our agreement, specifically concerning your security deposit.

It is with great satisfaction that I note the property was maintained in excellent condition throughout your tenancy, reflecting your respect and care for the premises.

As such, you are entitled to a full refund of your security deposit amounting to $[Deposit Amount]. Enclosed with this letter, you will find a check representing the total refund.

Your responsible tenancy has been greatly appreciated, and I would be more than willing to provide a positive reference for any future landlord or leasing agreement you may enter into.

Should there be any concerns or further assistance needed from my end, please do not hesitate to get in touch via [Your Phone Number] or [Your Email Address].

Thank you once again for being an exemplary tenant. I wish you success and happiness in your new home and all future endeavors.

Warmest regards,

[Your Name]
[Your Signature, if sending by mail]
[Your Title, if applicable]


These templates can be adjusted based on specific circumstances, state laws, and personal preferences. Always ensure that any deductions from the security deposit are justified and documented to avoid disputes

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