3 Templates to Get Your Vacation Pay Post-Resignation

Crafting a letter to request vacation pay after resignation requires a professional tone and clear articulation of your request. Below are three unique templates that you can modify based on your specific situation:

Template 1: Formal Request for Outstanding Vacation Pay





[Your Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]

[Employer’s Name]
[Company Name]
[Company Address]
[City, State, Zip Code]

Dear [Employer’s Name],

I hope this letter finds you well. I am writing to inquire about the status of my outstanding vacation pay following my resignation from [Company Name] on [Last Working Day, e.g., June 30, 2024]. 

As per our employee handbook and the terms of my employment, I understand that I am entitled to be compensated for [Number of Unused Vacation Days] unused vacation days.


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I have always appreciated the opportunities and experiences provided to me during my tenure at [Company Name]. I am reaching out to ensure a smooth transition and to address any administrative oversights that may have occurred regarding the disbursement of my accrued vacation pay.

Could you please advise on the timeline for the processing of this payment? If there are any documents or further information required from my end, please let me know at your earliest convenience.

Thank you for your attention to this matter. I look forward to your prompt response.

Sincerely,

[Your Name]


Template 2: Direct and Concise Request for Vacation Pay

[Your Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]

[Employer’s Name]
[Company Name]
[Company Address]
[City, State, Zip Code]

Dear [Employer’s Name],

I am writing to follow up on my entitlement to vacation pay, which has not yet been received following my resignation from [Company Name] as of [Last Working Day]. According to our employment agreement, I am owed payment for [Number of Unused Vacation Days] days of unused vacation.

I kindly request your assistance in expediting the processing of this payment. Please inform me if any additional information or action is needed from my side to facilitate this process.

Thank you for your immediate attention to this matter. I look forward to resolving this amicably and promptly.

Best regards,

[Your Name]


Template 3: Detailed Inquiry and Request for Vacation Pay Settlement

[Your Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]

[Employer’s Name]
[Company Name]
[Company Address]
[City, State, Zip Code]

Dear [Employer’s Name],

I hope you are doing well. As I reflect on my time with [Company Name], I am grateful for the professional growth and opportunities I experienced. Following my departure on [Last Working Day], I am reaching out to address the matter of my accrued vacation pay.

In accordance with our employment policies and my understanding, I am entitled to compensation for [Number of Unused Vacation Days] of accrued but unused vacation time. I believe this has not yet been processed, and I am keen to understand the timeline and any requirements for the settlement of this entitlement.

Your guidance on the next steps and any necessary documentation from my end would be greatly appreciated. I aim for a seamless resolution to this matter and remain available to provide any further information needed.

Thank you for your consideration and prompt response to this request. I look forward to your guidance on finalizing this aspect of my resignation.

Warmest regards,

[Your Name]


These templates cater to different preferences, from formal and detailed to direct and concise. Adjust the details like the number of unused vacation days, your last working day, and any specific terms mentioned in your employment contract or company policy to suit your situation

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