3 Unsuccessful Probation Templates: Craft With Care

Below are three templates that serve different contexts and tones, all maintaining a respectful and clear communication approach.

Template 1: Formal and Direct





Subject: Notice of Termination of Employment

Dear [Employee Name],

We are writing to inform you that your employment with [Company Name] in the position of [Position Title] will be terminated, effective [Termination Date]. This decision has been made following the completion of your probationary period, which ended on [Probation End Date].

During your probation, we have conducted regular evaluations to assess your performance, adaptability, and overall fit within our team and the company’s culture. Despite the support and feedback provided, it has been determined that the performance and contributions have not met the company’s expectations for this role.

We acknowledge your efforts and thank you for the work you have done during your time with us. Please understand that this decision has been made after careful consideration and is final.

You will receive a separate communication regarding the termination process, including details about your final paycheck, benefits, and any other relevant information.

We wish you all the best in your future endeavors and thank you for your time with [Company Name].

Sincerely,

[Your Name]
[Your Position]
[Company Name]
[Company Contact Information]

Template 2: Supportive and Encouraging

Subject: End of Probation Period – Employment Termination

Dear [Employee Name],

I hope this message finds you well. I am writing to discuss the outcome of your probation period with [Company Name], which concluded on [Probation End Date].

After a thorough review and consideration of your performance, achievements, and the way you’ve integrated into the team, we regret to inform you that we will not be extending your employment beyond the probationary period. This decision, effective [Termination Date], comes after extensive evaluations and discussions, and was not made lightly.

We want to acknowledge the hard work and dedication you have shown during your time with us. It’s clear you have a great deal of potential, and we believe you will find a role that better suits your skills and aspirations.

The HR department will provide details about the termination process, including information about your final paycheck and any benefits. We are also committed to supporting your transition, whether it’s through providing references or guidance on your next steps.

Thank you for your contributions to [Company Name]. We wish you success and fulfillment in your future career endeavors.

Warm regards,

[Your Name]
[Your Position]
[Company Name]
[Company Contact Information]

Template 3: Constructive and Detailed

Subject: Outcome of Probation Period

Dear [Employee Name],

Following the completion of your probation period on [Probation End Date], we have conducted a comprehensive review of your performance in the role of [Position Title] at [Company Name]. This process involved evaluating your work against the objectives and expectations set out at the start of your employment.

Despite the opportunities for improvement and the support provided, it has become apparent that there are significant areas where the expectations have not been met, including [specific areas of underperformance]. After careful consideration and consultation, we have made the difficult decision to terminate your employment, effective [Termination Date].

This decision does not diminish the value of the work you have contributed during your time with us. We appreciate your efforts and the commitment you have shown. Moving forward, we believe it is in the best interest of both parties to part ways, allowing you to find a position that aligns more closely with your strengths and career goals.

You will be contacted by our HR department to discuss the next steps, including the details of your final remuneration and any support we can provide during this transition.

We thank you for your time with [Company Name] and wish you all the best in your future endeavors. Please do not hesitate to reach out if you have any questions or need further assistance.

Sincerely,

[Your Name]
[Your Position]
[Company Name]
[Company Contact Information]


Each template serves a different approach: formal and direct, supportive and encouraging, and constructive and detailed, ensuring that you can select the one most appropriate for the situation at hand. Tailor these templates to fit the specific circumstances and the company’s policies

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