3 Vehicle Lease Termination Letter Templates: Must-Read

Below are three templates for different scenarios that might lead to the termination of a vehicle lease. Each template is designed to be adapted to your specific circumstances.

Template 1: Early Termination Due to Financial Hardship



[Your Name]
[Your Address]
[City, State, Zip]
[Email Address]
[Phone Number]
[Date]

[Leasing Company’s Name]
[Company’s Address]
[City, State, Zip]

Subject: Request for Early Termination of Vehicle Lease Agreement

Dear [Leasing Company’s Name],


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I am writing to formally request the early termination of my vehicle lease agreement for the [Make, Model, Year] with the VIN [Vehicle Identification Number]. 

This request is made with a heavy heart due to unforeseen financial hardships that have significantly impacted my ability to meet the monthly lease payments.

Since signing the lease on [Lease Start Date], I have been diligent in my payments and upkeep of the vehicle. However, due to [briefly describe the financial hardship, e.g., job loss, medical emergency], I find myself unable to continue with the financial obligations under our current agreement.

I am aware of the penalties and costs associated with early termination as outlined in our contract. I kindly request the opportunity to discuss any possible options that may be available to mitigate these penalties, including but not limited to lease buyout options or transfer of lease.

I have attached supporting documents to verify my financial situation and am willing to provide any additional information required. I hope for a compassionate consideration of my situation and a mutually beneficial resolution.

Thank you for your attention to this matter. I look forward to your prompt response.

Sincerely,

[Your Name]

Template 2: Termination at Lease End

[Your Name]
[Your Address]
[City, State, Zip]
[Email Address]
[Phone Number]
[Date]

[Leasing Company’s Name]
[Company’s Address]
[City, State, Zip]

Subject: Notification of Lease Termination – [Make, Model, Year]

Dear [Leasing Company’s Name],

This letter serves as formal notification that I will not be renewing or extending my current vehicle lease agreement for the [Make, Model, Year], VIN [Vehicle Identification Number], which is scheduled to end on [Lease End Date].

As per the terms outlined in our agreement, I am providing [specify the number of days] days’ notice prior to the lease expiration. I intend to return the vehicle on or before the lease end date. 

Please advise on the preferred procedure for the vehicle return, including the location, required documentation, and condition standards.

I would like to take this opportunity to inquire about any end-of-lease obligations that I may need to fulfill, such as mileage overages or wear and tear assessments. Additionally, please provide detailed information on any fees or charges due at the time of vehicle return.

Thank you for your assistance throughout the lease term. I request confirmation of this termination notice and any further instructions relevant to the lease conclusion process.

Sincerely,

[Your Name]

Template 3: Termination Due to Quality or Service Issues

[Your Name]
[Your Address]
[City, State, Zip]
[Email Address]
[Phone Number]
[Date]

[Leasing Company’s Name]
[Company’s Address]
[City, State, Zip]

Subject: Termination of Vehicle Lease Due to Unsatisfactory Vehicle Condition/Service

Dear [Leasing Company’s Name],

I am writing to express my concerns and to formally request the termination of my vehicle lease agreement for the [Make, Model, Year], VIN [Vehicle Identification Number], due to persistent issues with the vehicle’s condition/service that have not been satisfactorily resolved.

Despite multiple attempts to address [describe the issues, e.g., mechanical failures, service delays] through your service department, the problems have persisted, significantly affecting my use and enjoyment of the vehicle. These issues are documented in the attached service records and correspondence with your team.

Given these unresolved issues, I believe the vehicle does not meet the quality and reliability standards promised at the time of lease. Therefore, I am requesting the termination of my lease agreement under the provisions related to vehicle condition and maintenance as outlined in our contract.

I request a meeting to discuss the terms of the lease termination, including the waiver of early termination fees, given the circumstances. Your prompt attention to resolving this matter amicably would be appreciated.

Thank you for your immediate attention to this matter. I look forward to your response and a resolution that is fair and just for both parties.

Sincerely,

[Your Name]


When using these templates, ensure you customize them with your personal and lease details, and consider the specific terms of your lease agreement and local laws that may affect your rights and obligations.

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