5 Payment Reminder Letter [Samples]

Learn how to write a payment reminder letter. Use our sample payment reminder letters as templates for your payment reminder letter.

Sample 1 – Payment Reminder Letter

Bradley French
ABC Business
1234 Colby Street
Philadelphia, PA, 90008

August 5, 2021

Sarah Whitaker
324 Captain Drive
Cherry Hill, NJ, 20008

Re: Payment Reminder

Dear Ms. Whitaker,

This letter is to formally notify you that the payment owed by you on invoice number [332245] is two weeks overdue. The amount of [432.11] was due on [July 1, 2021].

I have enclosed a stamped and addressed envelope for you to send the amount by check along with your account number when you receive this letter.

The invoice can also be paid by credit card or PayPal. Enclosed is a copy of the invoice that was sent to you with the date and amount due highlighted.

One month after the due date, a late fee will be applied to your bill and a new invoice will be sent. If you have already paid this invoice, please disregard this letter. Otherwise, please send the payment immediately.

Thank you for your attention to this matter.

Sincerely,

Signature
Bradley French
ABC Business
List Of Enclosures (Copy Of Invoice, Envelope)

Sample 2 – Payment Reminder Letter

Dan McCarthy
McCarthy Designs
444 Sunset Drive
Galena, TX 67345

August 5, 2021

John Clemens
3478 West Street
Galena, TX 67345

Re: Payment Reminder

Dear Mr. John Clemens,

I know you’re a very busy man, and sometimes bills can easily get misplaced. However, my records show that you still have an outstanding balance on your account in the amount of [$475.00] with a past due date of [July 24, 2021]. I have enclosed a copy of the invoice.

If you have already submitted this payment, please accept my sincere apologies. Otherwise, please send the full amount based on our written agreement or I will begin charging a 3 percent interest charge for the amount still outstanding after 60 days.

Thank you for your prompt response to this matter. Also, I value you as a customer and hope to continue doing business with you in the future.

Sincerely,

Signature
Dan McCarthy
McCarthy Designs

Sample 3 – Payment Reminder Letter

Janet Smith
Smith Catering Services
2100 West Boulevard
Newport, Maryland 73647

August 5, 2021

RE: First Payment Reminder

Dear Sarah Johnson,

This is a payment reminder letter to formally inform you that your payment of [$167.44] is now past due. The full payment of [$167.44\ was due on [July 1, 2021] for account number [764839333].

Please submit the amount due including your account number by return mail. I have enclosed a copy of your invoice that was submitted to you as well as the total due highlighted. Also, I have enclosed an addressed, stamped envelope for your convenience.

Kindly disregard this reminder letter if you’ve already submitted your payment by credit card or mail. If you’ve not yet made your payment, however, please do so without delay.

Thank you for your quick response to this matter. You are a valued customer and we appreciate your business.

Sincerely,

Signature
Janet Smith
Smith Catering Services
(list of enclosures)

Sample 4 – Payment Reminder Letter

Your Name
Name of Business
Address of Business
City, State, Zip Code

DATE

Name of Person who owes payment
Address or Person who owes payment
City, State, Zip Code

Re: Final reminder for late payment.

Dear [Name of Person who owes payment]:

Outstanding account: $5,000
Charges for late payment: $50
Charges of interest: $500
Outstanding due: $5550

Kindly reference the letters I sent to you dated [DATE] and [DATE] requesting that you pay the amount owed on account number [NUMBER].

This payment is overdue for two months. Because of the delay in payment, we have no choice but to charge you a late fee and interest payments making the total owed [$5550].

If we do not receive payment in full including fees and interest by the end of this month, we will regrettably have to ask our debt recovery agency for help. If the debt recovery agency fails to recover the amount in full, we will be forced to cancel your account.

Please regard this matter with the utmost urgency and make the payment to settle the account.

If the payment has already been sent, please disregard this letter.

Sincerely,

Signature
Your Printed Name
Name of Business
[list of enclosures]

Sample 5 – Payment Reminder Letter

Janet Hines
XYZ Business
453 California Way
Oakland, CA, 94109

August 5, 2021

Robert Bloom
901 Union Street
Reston, VA, 20008

Re: Payment Reminder

Dear Mr. Bloom,

This letter is being sent as a reminder that we have not yet received payment for Invoice [#12245]. According to the terms of the contract/purchase, full payment should have been sent within 30/90 days of the purchase date.

Please remit full payment immediately in order to keep your account with us in good standing and to avoid interest, fees or further action.

We at [XYZ Business] value the professional relationship we are building with you and hope we can do business again in the future.

If payment has already been sent or other arrangements have been made, please disregard this letter. Otherwise, please mail payment or contact us to discuss this matter further.

Thank you for your prompt attention,

Sincerely,

Signature
Janet Hines
List of enclosures (copy of invoice, envelope)