5 Payment Reminder Letter [Samples]

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A payment reminder letter is a formal request for payment that is sent to a customer who has not paid their bill or invoice on time. 

It is important to be polite and professional when writing a payment reminder letter, as the goal is to gently remind the customer of their outstanding payment and encourage them to pay as soon as possible. 

Here are samples of how you might write a payment reminder letter:

Sample 1 - Payment Reminder Letter

Dear [customer name],

I am writing to remind you that your payment for invoice number [invoice number] is now overdue. The invoice total was [amount] and was due on [due date].

We understand that sometimes unexpected circumstances can arise that prevent timely payment. If you are experiencing any difficulties making payment, please do not hesitate to contact us to discuss your options.

We value your business and hope to have the opportunity to continue serving you in the future. We would greatly appreciate it if you could take care of this outstanding payment as soon as possible to avoid any further delays.

Thank you for your prompt attention to this matter.

Sincerely,

[Your name]

Sample 2 - Payment Reminder Letter

Bradley French
ABC Business
1234 Colby Street
Philadelphia, PA, 90008

August 5, 2022

Sarah Whitaker
324 Captain Drive
Cherry Hill, NJ, 20008

Re: Payment Reminder

Dear Ms. Whitaker,

This letter is to formally notify you that the payment owed by you on invoice number [332245] is two weeks overdue. The amount of [432.11] was due on [July 1, 2022].

I have enclosed a stamped and addressed envelope for you to send the amount by check along with your account number when you receive this letter.

The invoice can also be paid by credit card or PayPal. Enclosed is a copy of the invoice that was sent to you with the date and amount due highlighted.

One month after the due date, a late fee will be applied to your bill and a new invoice will be sent. If you have already paid this invoice, please disregard this letter. Otherwise, please send the payment immediately.

Thank you for your attention to this matter.

Sincerely,

Signature
Bradley French
ABC Business
List Of Enclosures (Copy Of Invoice, Envelope)

Sample 3 - Payment Reminder Letter

Dan McCarthy
McCarthy Designs
444 Sunset Drive
Galena, TX 67345

August 5, 2022

John Clemens
3478 West Street
Galena, TX 67345

Re: Payment Reminder

Dear Mr. John Clemens,

I know you’re a very busy man, and sometimes bills can easily get misplaced. However, my records show that you still have an outstanding balance on your account in the amount of [$475.00] with a past due date of [July 24, 2022]. I have enclosed a copy of the invoice.

If you have already submitted this payment, please accept my sincere apologies. Otherwise, please send the full amount based on our written agreement or I will begin charging a 3 percent interest charge for the amount still outstanding after 60 days.

Thank you for your prompt response to this matter. Also, I value you as a customer and hope to continue doing business with you in the future.

Sincerely,

Signature
Dan McCarthy
McCarthy Designs