Asking for Raise Email Sample: Free & Effective

In this article, I’ll share my personal experiences, insights, and a detailed step-by-step guide to help you write an effective raise request email. Along with this guide, you’ll find a comprehensive template that you can customize to fit your unique situation.

Key Takeaways

  • Preparation: Understand your worth and gather evidence of your contributions.
  • Structure: Start with a polite greeting, state your request clearly, and provide justification.
  • Tone: Maintain a professional and confident tone throughout the email.
  • Follow-Up: Be prepared for different outcomes and plan your next steps accordingly.

Step-by-Step Guide to Writing a Raise Request Email

Step 1: Preparation





Before you start writing your email, it’s essential to do your homework. Understand your market value, gather evidence of your accomplishments, and be ready to make a compelling case.

  1. Research Salary Benchmarks: Use tools like Glassdoor, Payscale, or LinkedIn Salary to understand what others in your position are earning.
  2. Document Your Achievements: List your accomplishments, focusing on quantifiable results such as increased sales, improved efficiency, or successful projects.
  3. Timing: Choose the right moment to send your email. Typically, it’s best to align this with performance reviews or after completing a significant project.

Step 2: Crafting the Email

Now that you’re prepared, it’s time to write the email. Here’s a detailed breakdown of what to include in each section:

Subject Line

Your subject line should be clear and concise. For example:

  • “Request for Salary Review”
  • “Discussion on Salary Adjustment”

Greeting

Start with a professional greeting:

  • “Dear [Manager’s Name],”

Opening Paragraph


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Begin with a positive note and state the purpose of your email:

  • “I hope this email finds you well. I am writing to discuss my current salary and the possibility of a raise.”

Justification

In this section, highlight your achievements and explain why you believe a raise is justified:

  • “Over the past [time period], I have taken on additional responsibilities and contributed significantly to our team’s success. For example, [provide specific examples and metrics].”

Salary Request

Clearly state your request:

  • “Based on my performance and the market rates, I would like to discuss a salary adjustment to [desired salary or percentage increase].”

Closing

Thank your manager for their time and express your willingness to discuss further:

  • “Thank you for considering my request. I am available to discuss this in more detail at your convenience.”

Signature

End with a professional closing:

  • “Best regards, [Your Name]”

Step 3: Review and Send

Before hitting send, review your email for any errors and ensure it is clear and concise. Here are a few tips:

  1. Proofread: Check for typos and grammatical errors.
  2. Keep It Professional: Maintain a formal tone and avoid any emotional language.
  3. Follow Up: If you don’t hear back within a week, send a polite follow-up email.

Example Template

Here’s a customizable template based on the steps outlined above:

Subject: Request for Salary Review

Dear [Manager’s Name],

I hope this email finds you well. I am writing to discuss my current salary and the possibility of a raise.

Over the past [time period], I have taken on additional responsibilities and contributed significantly to our team’s success. For example, [provide specific examples and metrics].

Based on my performance and the market rates, I would like to discuss a salary adjustment to [desired salary or percentage increase].

Thank you for considering my request. I am available to discuss this in more detail at your convenience.

Best regards,
[Your Name]

Real-Life Example

Let me share a real-life example from my own experience. When I felt it was time for a raise, I meticulously documented my contributions, including a project that boosted our team’s productivity by 20%. 

I highlighted this achievement in my email and provided supporting data. My manager appreciated the clear evidence and agreed to a substantial raise.

Final Thoughts

Asking for a raise can be daunting, but with the right preparation and approach, you can present a compelling case. Remember to be confident, professional, and clear in your communication. 

Use the template provided, customize it to fit your situation, and approach the conversation with a positive mindset. Good luck!

Quick Tips

  • Do Your Research: Know the market rates for your role.
  • Highlight Achievements: Use specific examples and metrics.
  • Be Clear and Concise: State your request clearly and professionally.
  • Follow Up: If needed, send a polite reminder.

By following these steps and utilizing the template, you’ll be well on your way to successfully negotiating a raise.

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