Here is a sample business meeting request letter for meeting someone who is not in the same company or office of the sender. As with all business communications, the letter should be sent by certified mail, so the sender has proof of when it was sent and received.
If there are any official documents enclosed, they should be copies and not originals. A brochure may also be enclosed if the meeting is for a business proposition or sale.
Sample Business Meeting Request Letter
123 14th Street
Washington, DC, 20004
February 15, 2019
188 South Beach
Los Angeles, CA, 94546
Dear Mr. Martin,
I am the Sales Director of Wave One, and I met you at the XYZ Conference last month. A representative of our sales team, Jenny Putt, will be in Los Angeles between March 1st and March 7th and would like to meet you on any of those days for 30 minutes if possible between 9am – 12pm.
She has done research on your company and believes she has a mutually beneficial business proposition she would like to discuss with you.
Would it be convenient for you, or someone you delegate, to meet Jenny Putt on one of these days? I will call you in a few days to discuss any details or questions you may have and arrange an alternative time if required.
List of enclosures