Sample Request Letter For Confirmation After Probation: Free & Effective

As someone who has written numerous request letters for confirmation after probation, I understand the nuances and importance of this critical step in securing a permanent position.

Key Takeaways:

  • Understand the purpose of a confirmation request letter after probation.
  • Learn the essential elements to include in your letter.
  • Follow a step-by-step guide to write an effective letter.
  • Access a customizable template for your own use.
  • Discover tips for making your letter stand out.





Drawing from my experience, I’m here to share a comprehensive guide on how to craft an effective request letter, complete with a template to get you started.

Understanding the Purpose of Your Letter

First, it’s essential to grasp why you’re writing this letter. It’s more than just a formality; it’s your opportunity to:

  • Express your commitment to the role.
  • Highlight your achievements during the probation period.
  • Request a review of your performance and confirmation of your job status.

Essential Elements of the Letter

Your request letter should include the following elements:

  1. Formal Greeting: Address your supervisor or HR manager professionally.
  2. Introduction: Briefly state your intention to request confirmation.
  3. Body: Discuss your achievements and express your eagerness to continue in the role.
  4. Conclusion: Politely request a meeting or conversation for further discussion.
  5. Professional Closing: End with a formal sign-off.

Step-by-Step Guide to Writing Your Letter

Step 1: Start with a Professional Tone

  • Use a formal salutation, such as “Dear [Supervisor’s Name],”
  • Begin with a clear statement of purpose: “I am writing to formally request…”

Step 2: Highlight Your Achievements

  • List specific accomplishments during your probation.
  • Quantify your achievements if possible (e.g., increased sales by 20%).

Step 3: Express Your Commitment

  • Show enthusiasm for the role and the company.
  • Mention any future goals or how you plan to contribute further.

Step 4: Request for Confirmation

  • Politely request a review of your performance.
  • Suggest a meeting or a discussion for this purpose.

Step 5: Professional Closing

  • Thank them for considering your request.
  • End with a formal closing, like “Sincerely, [Your Name].”

Customizable Template


Trending Now: Find Out Why!



Dear [Supervisor’s Name],

I hope this letter finds you well. As my probation period comes to an end on [Date], I am writing to formally request a review of my performance and to discuss my confirmation in the role of [Your Position].

During my time at [Company Name], I have thoroughly enjoyed [briefly mention what you enjoyed or learned]. I have dedicated myself to [mention specific tasks or projects], resulting in [mention any measurable achievements]. I believe these accomplishments demonstrate my ability to [mention relevant skills or qualities].

I am eager to continue contributing to the team and the company. I am particularly excited about [mention any upcoming projects or goals], and I am confident in my ability to bring value in these areas.

I would greatly appreciate the opportunity to discuss my performance and the possibility of my role becoming permanent. Could we schedule a meeting at your earliest convenience to discuss this further?

Thank you for considering my request and for the support and guidance provided during my probation period. I look forward to the opportunity to continue contributing to [Company Name].

Sincerely, 

[Your Name]

Making Your Letter Stand Out

  • Personalize your letter with specific examples.
  • Be concise and clear; avoid unnecessary fluff.
  • Follow-up after sending your letter if you don’t hear back in a reasonable time.

Conclusion

Writing a request letter for confirmation after probation is a crucial step in your career journey. By following these steps and using the provided template, you can effectively communicate your value to your employer and increase your chances of securing a permanent role.

I’d love to hear your experiences and tips on this topic. Share your thoughts in the comments below!

Frequently Asked Questions (FAQs)

Q: What is the purpose of a “request letter for confirmation after probation”?

Answer: A “request letter for confirmation after probation” is primarily written by an employee to the HR department or their direct supervisor to formally request an acknowledgment of the successful completion of their probationary period. 

This letter serves as a communication tool to initiate the process of becoming a permanent employee, thereby availing associated benefits and rights.


Q: When should an employee submit a “request letter for confirmation after probation”?

Answer: Typically, an employee should submit a “request letter for confirmation after probation” towards the end of or immediately after the stipulated probationary period. 

Waiting until the probationary term is nearly complete or has ended ensures that the employee has met all the required conditions and expectations set by the employer.


Q: Is it mandatory to write a “request letter for confirmation after probation”?

Answer: It’s not universally mandatory to write a “request letter for confirmation after probation”. However, in some organizations, proactive communication from the employee’s side might be appreciated or even expected. 

It demonstrates initiative and eagerness on the part of the employee to transition to a permanent role.


Q: What should be included in the “request letter for confirmation after probation”?

Answer: A “request letter for confirmation after probation” should be concise and should include:

  1. A formal introduction stating the purpose of the letter.
  2. The exact dates marking the beginning and end of the probationary period.
  3. Major accomplishments, tasks, or projects completed during the probation.
  4. Any training undertaken or skills acquired during the probationary term.
  5. A polite request for a confirmation letter or acknowledgment.
  6. A closing note, showing gratitude and expressing eagerness to continue contributing to the organization.

Q: Can the “request letter for confirmation after probation” be sent via email?

Answer: Yes, in today’s digital age, it is perfectly acceptable to send the “request letter for confirmation after probation” via email. However, the email should be formal, clearly structured, and addressed to the relevant authority, usually the HR department or the direct supervisor.


Q: Is it necessary to get a positive response to a “request letter for confirmation after probation”?

Answer: A positive response to a “request letter for confirmation after probation” means that the employee has been confirmed as a permanent staff member. However, it’s not guaranteed. 

The decision depends on the organization’s assessment of the employee’s performance, behavior, and alignment with company values during the probationary period. If an employee does not receive a positive response, it might mean an extension of the probationary period or, in some cases, termination of employment.


Q: What actions should one take if there is no reply to the “request letter for confirmation after probation”?

Answer: If there’s no immediate response to the “request letter for confirmation after probation”, the employee should wait for a reasonable amount of time, considering internal processing delays. 

If still unanswered, a gentle follow-up email or a direct conversation with the HR personnel or the concerned supervisor can be initiated to seek clarity on the status.