Boost Your Data Entry Career with These Cover Letter Samples

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A data entry specialist cover letter should highlight your relevant skills, experience, and qualifications, and explain why you are interested in and qualified for the position.

Here is an outline you can follow to write a cover letter for a data entry specialist position:

  1. Start with a strong opening: Begin your cover letter with a professional greeting and a statement about the position you are applying for.

    This should grab the reader’s attention and give them a clear idea of what the cover letter is about.

  2. Explain why you are interested in the position: In the next paragraph, explain why you are interested in the data entry specialist position and why you think you would be a good fit for the role.

    This is an opportunity to showcase your passion for data entry and to demonstrate how your skills and experience align with the requirements of the position.

  3. Outline your relevant skills and experience: In the following paragraphs, highlight your relevant skills and experience. This could include your experience with data entry software, your proficiency in typing and data entry, and any relevant work experience you have in the field.

    Be specific about the skills and knowledge you have gained through your experience, and how they would be applicable to the data entry specialist position.

  4. Close with a strong finish: End your cover letter with a strong closing statement, thanking the reader for considering your application and expressing your enthusiasm for the position.

    Reiterate your interest in the role and your qualifications, and include your contact information so the employer can easily get in touch with you.

Here are sample cover letters for a data entry specialist position:

Sample 1 - Data Entry Specialist Email Cover Letter

Dear [Employer],

I am writing to express my interest in the data entry specialist position at [Company]. With a strong background in data entry and excellent typing skills, I believe I would be a great fit for this role.

In my current position as a data entry clerk, I have gained experience with a variety of data entry software and have developed a high level of accuracy and attention to detail. I am comfortable working with large amounts of data and am able to prioritize tasks to meet deadlines.

I am excited about the opportunity to join the team at [Company] and contribute my skills and experience to the role of data entry specialist. Thank you for considering my application. Please don’t hesitate to contact me at [Phone] or [Email] if you have any questions.


[Your Name]

Sample 2 - Data Entry Specialist Email Cover Letter

Subject: Application for Data Entry Specialist Position (ID 75218)

Dear Ms. Rock:

I am submitting my resume in response to the recently advertised data entry specialist position at ABC Data Company.


I believe that my training and experience closely match your requirements and my additional experience using databases will make me an asset to your company.


Some key points that are relevant to this data entry specialist position include:

  • Inputted pertinent information into company databases
  • Responded to clients in a professional manner
  • Assessed files regularly and updated them appropriately
  • Transmitted vital information to other employees
  • Maintained data entry requirements by following data program techniques and procedures

I am convinced that my commitment to excellence and the ability to function as an integral part of a team would allow me to make a valuable contribution to the tradition of excellence at ABC Data Company.

A challenging environment such as yours will give me the opportunity to make the best use of my skills and experience as a data entry specialist.

I would welcome the opportunity to interview for this position and discuss how I can fulfill your data entry needs. Please contact me via phone or email to arrange a mutually convenient time and date for us to meet.

Thank you in advance for your time and consideration.


Lisa Thomas
(555) 454-7328

Sample 3 - Data Entry Specialist Email Cover Letter

Subject: Application for Data Entry Specialist Position (ID 72112)

Dear Mr. Franklin:

I saw your ad for a data entry specialist in the Delaware Dispatch and knew I was perfect for the job.


I have all the qualifications you requested and I am ready, eager and willing to work. As you will see from my resume, which I have attached for your review, I am well qualified.


Please take a moment and review my resume. I would love to get together and further discuss this position with you.

I am available anytime during the day. You can reach me on my cell at 555-984-8975 or by email at

Thanks in advance for your consideration. 


Karen Woods


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