Best Email Resignation Letter Samples

A resignation email is the last impression an employee leaves behind. Just as important as a good first impression, an employee’s job may be adversely affected by a bad exit strategy. Below you will find several sample email resignation letters for your formal notification.

Sample 1 – Email Resignation Letter

Subject: Resignation – Marvin Johnson

Dear Eric,

This letter is to formally give notice that I am resigning from my job as computer programmer in Software Up. My last day of work will be February 19th.

I have gained a lot of knowledge and experience by being part of your team and appreciate the time and attention you gave me during my training period. With the skills I have gained working with you, I am confident I could be a project head for an environmental awareness program, and in my future career, I will always remember the support you gave me. 

I will do my best to complete on time all the pending work I have and would be happy to help train a new employee. I am fortunate to have been part of Software Up for the past three years and wish you success in the future. Kindly acknowledge this letter, and if you have any questions, I can be reached at 585-123-0006 or at


Marvin Johnson

Sample 2 – Email Resignation Letter
To: brenda@Email.Com

Subject: Resignation – Sarah Jay

Dear Brenda,

I regret to inform you that I must resign from my position as an office manager at Stein Dental Clinic effective February 20th, 2019. 

While I have valued the time I have spent as an employee of Stein Dental Clinic, I have been offered another position with a higher salary. In the current economy, I cannot in good conscience turn down such an opportunity. 

I greatly appreciate your professionalism and the knowledge I’ve gained while working with you in the past, and I hope someday we might be able to work together again. 


Sarah Jay

Sample 3 – Email Resignation Letter

To: mark@Email.Com

Subject: Resignation – Stuart Jay

Dear Mark: 

This email is a formal notification that I will be resigning from office manager in Sales Force on February 24th. My reason for resigning at this time is to take care of serious family issues that only I can resolve. I will not be able to work during that time. 

Since I am giving one month’s notice, I will be able to assist in finding and training a replacement. I will faithfully fulfill my responsibilities until February 25th

I have had great job satisfaction working at Sales Force and appreciate your understanding at this trying time. If there is anything I can do even after I leave to further any projects, please don’t hesitate to ask me. I can be reached at 345-609-1234 or


Stuart Jay

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