Free Extension Request Letter [Samples]

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Here are sample of an extension request letters. It should be sent by certified mail, so the sender has proof of the date it was sent and received. 

Any enclosures should be copies, and no original documents should be sent. If the extension is granted, a follow up letter of appreciation should be sent immediately.

Sample 1 - Assignment Extension Request Letter

Your Name
Your Address
City, State, Zip Code

DATE

Receiver’s Name
Receiver’s Address
City, State, Zip Code

Dear Receiver’s Name,

I am enrolled in your English Literature 101 class and have been absent for the past five weeks because of injuries I sustained in an automobile accident.

You have kindly accommodated my situation by allowing me to turn in my homework late, and this has helped make it possible for me to remain enrolled in the university and not lose a semester, and I am very grateful to you.

I have been released from the hospital, but still need to walk with crutches for the next month. Because of this inconvenience, it will be very difficult to do the required research for the mid-term paper that is due on DATE.

I would like to ask for an extension of 10 days to complete the paper. It is my intention to submit the paper to you on DATE. Thank you again for the kindness you have shown me during this difficult time and for taking the time to consider my request.

I would be happy to answer any questions, and have enclosed a letter from my doctor explaining my current physical condition. You can call me at 555-123-4567 or email me at Name@email.com.

Sincerely,

Signature
Your Name
List of enclosures

Sample 2 - Request Letter To Bank For Extension Of Loan Payment

[Your Name]
[Your Address]
[City, State, Zip Code]
[Account Number of Borrower if Applicable]

[DATE]

[Name of Lending Officer or Lender]
[Name of Bank or Lending Institution if Applicable]
[Address of Lender]
[City, State, Zip Code]

RE: Request for an extension of loan payments

Dear [Name of Loan Officer or Lender]:

This letter is a formal request to have a [TIME] extension on my car loan. I have made payments of [AMOUNT] per month for the past 24 months, and the loan is for 12 more months.

I have just lost my job and cannot make payments at this time. I need my car to find another job, and hope to do so within [TIME] at the most. I understand that the interest still accrues and intend to pay this debt in full.

Thank you for considering my request for a [TIME] extension of my car loan. I can be reached at [Phone Number] or at [Email Address]. I hope to receive a favorable reply from you soon. I will call to arrange an appointment next week.

Sincerely,

[Signature]
[Your Name]

Sample 3 - Extension Request Letter For Bankruptcy

Your Name
Your Address
City, State, Zip Code

DATE

Name of Court
City, State, Zip Code

RE: Request for extension of bankruptcy case number NUMBER

Name of Court:

I have filed for bankruptcy on DATE and the case number is NUMBER. I am having difficulty meeting the terms of the original bankruptcy agreement and am requesting an extension.

I lost my job as a manager in Name of Grocery Store, and will not be able to make the payments that I agreed to make in my Chapter 13 bankruptcy agreement. I have enclosed my dismissal letter.

I am requesting an extension of 30 days in order to find another job. I have made application to three stores and have interviews for two. Thank you for considering my request. I can be reached at Phone Number or Email Address if you need any more information.

Sincerely,

Signature
Your Name
List of Enclosures: Dismissal letter and required forms

Frequently Asked Questions (FAQs)

1. How do I format an extension request letter?

Answer: The letter should include a clear and concise subject line, your contact information, the date, the recipient’s contact information, a polite introduction, the reason for the request, a proposed solution or plan of action, and a professional closing.

2. What should I include in the body of the letter?

Answer: In the body of the letter, you should explain the reason for the request, provide any relevant information or details, and propose a plan of action or solution. 

Be specific about the time frame you are requesting, and provide a specific date by which you expect to complete the task or project.

3. How do I ask for an extension in a polite and professional manner?

Answer: Use a polite and professional tone throughout the letter, apologize for any inconvenience the delay may cause, and express your willingness to work with the recipient to find a solution. Thank the recipient in advance for considering your request.

4. How long should the extension request letter be?

Answer: The letter should be brief and to the point, ideally one page or less.

5. What should I do if my extension request is denied?

Answer: If your extension request is denied, it’s important to stay professional and respectful. Thank the recipient for considering your request and ask if there’s anything you can do to help move forward. 

If your request is denied, it’s important to make sure you complete the task or project within the original deadline.

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