Free Hardship Letter for Military Deployment Sample

Key Takeaways

  • Purpose: Understand the purpose of a hardship letter in the context of military deployment.
  • Format and Tone: Learn the appropriate format and tone for a hardship letter.
  • Key Components: Identify the essential elements to include in your letter.
  • Examples: Get access to a template and real-life examples for guidance.
  • Submission Process: Know where and how to submit the hardship letter.

Writing a hardship letter for military deployment is a critical step for service members and their families facing extraordinary circumstances. 





This comprehensive guide will walk you through the process step by step, ensuring your letter is both effective and compliant with military guidelines.

Understanding the Purpose of a Hardship Letter



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A hardship letter for military deployment is a formal request for relief due to significant life changes or challenges. It’s not a guarantee of action but a well-crafted letter can be persuasive.

Real-Life Example: Consider the case of a service member with a critically ill family member. Their hardship letter led to a deployment deferment, allowing them to provide essential care.

Format and Tone of the Letter

  • Formal and Respectful: Address the letter to the appropriate authority. Use a formal tone, showing respect for the chain of command.
  • Clear and Concise: Be clear and to the point. Avoid unnecessary details.

Key Components of a Hardship Letter

  1. Introduction: Briefly state your purpose.
  2. Your Situation: Detail the specific hardship.
  3. Impact of Deployment: Explain how deployment exacerbates the hardship.
  4. Supporting Evidence: Include documentation, like medical reports or financial statements.
  5. Conclusion: Summarize and restate your request.

Sample Template

[Begin with your address and the date, followed by the recipient’s address]

Dear [Rank and Name of the recipient],

[Opening paragraph: Introduce yourself and your purpose]

[Body: Detail your hardship, the impact of your deployment, and any relevant evidence]

[Conclusion: Summarize your situation and request]

Sincerely, 

[Your Name and Contact Information]


Submission Process

  • Identify the Right Authority: Usually, this is your commanding officer or personnel department.
  • Follow Protocol: Each branch has its own procedures. Ensure you follow them precisely.

Tips for a Compelling Hardship Letter

  1. Be Honest: Don’t exaggerate your circumstances.
  2. Personalize Your Story: Make it relatable and genuine.
  3. Proofread: Errors can detract from your message’s credibility.
  4. Seek Advice: Have a trusted colleague or legal advisor review your letter.

Frequently Asked Questions (FAQs)

Q. What is a hardship letter for military deployment?

Answer: A hardship letter for military deployment is a letter written by a service member to request special consideration or assistance due to their deployment.

The letter should explain the situation and the specific hardship that the deployment will cause. It may be addressed to a lender, landlord, employer, or other relevant party.

Q. What should be included in a hardship letter for military deployment?

Answer: A hardship letter for military deployment should include the following information:

  • The service member’s name, rank, and branch of military
  • The location and duration of the deployment
  • A detailed explanation of the hardship that the deployment will cause, such as financial difficulties, family responsibilities, or other challenges
  • Specific request for assistance or consideration
  • Contact information, including phone number and email address

Q. What is the purpose of a hardship letter for military deployment?

Answer: The purpose of a hardship letter for military deployment is to request assistance or special consideration due to the service member’s deployment and the hardship it will cause. This may include requests for financial assistance, loan or rent payment suspensions, or other forms of support.

Q. Who should I address a hardship letter for military deployment to?

Answer: A hardship letter for military deployment should be addressed to the appropriate person or organization. For example, if the request is for loan or rent payment suspension, it should be addressed to the lender or landlord. If the request is for time off from work, it should be addressed to the employer.

Q. Are there any laws that protect service members from financial hardship during deployment?

Answer: Yes, there are laws that protect service members from financial hardship during deployment, such as the Servicemembers Civil Relief Act (SCRA) and the Uniformed Services Employment and Reemployment Rights Act (USERRA).

These laws provide certain financial protections, such as loan and rent payment suspensions, to service members during deployment, but it’s always best to check with the specific lender or landlord to be sure.