Free Lease Renewal Letter (Samples)

If you have a good renter and want to keep renting to them, consider renewing their lease rather than going through the hassle of finding a new one. 

Renewal of a lease often entails signing a new lease with terms that are identical to or similar to the present lease. 

A lease renewal is sometimes just an extension of the present lease. For your lease renewal letter, use our sample lease renewal letters as a template.

Sample 1 - Lease Renewal Letter To Tenant

David Strickland
Sugar Tree Apartments
9040 Old Church Way
Grove City, Ohio 43123

May 16, 2022

Jeff and Karen Johnson
9090 Old Church Way
Grove City, Ohio 43123

Re: Lease Renewal

A review of our current rental records shows that your lease will expire on July 1, 2022 for the unit located at 9090 Old Church Way. Currently, the rent amount for this unit is $1025.

Effective July 1, 2022, the rent will increase to $1055, per Grove City’s 3% annual increase allowance. The increase will go to help beautify the proper and to add a new playground addition for the children. 

Before we will extend the lease for this unit, we have a couple issues to address. First, there is a dog that has been reported by many neighbors as a nuisance. There are no dogs allowed in our units and this is a violation of your lease terms. 

The dog needs to be removed from the property and the unit will need to be inspected before the next lease signing period. Should there be any damages to the unit, these damages will need to be repaired and paid in full before a new lease will be instituted. 

Secondly, we are getting a great deal of reports of unauthorized people in and out at all hours. We have very strict property rules and want to make sure our neighborhood is safe for all families to enjoy. 

We are asking you to observe the 11 pm noise ordinance and to be mindful of the neighbors. We want all of our tenants to be able to enjoy their home without issue. 

According to your current lease, we need to know within 30 days whether you choose to stay or to vacate the premises. We need to hear from you no later than June 16, 2022.

Regards,

David Strickland
Sugar Tree Apartments

Sample 2 - Lease Renewal Letter To Landlord

Name of Tenant
Address of Tenant
City, State, Zip Code

DATE

Name of Landlord
Address of Landlord
City, State, Zip Code

RE: Lease Renewal

Dear Name of Landlord:

This letter is a formal request for the above-mentioned property’s lease to be renewed for another year. The lease is up for renewal on [DATE], and I’d like to extend it until [DATE]. 

I humbly beg that you do not increase my rent by the amount specified for the duration of the new lease, as I am unemployed and rely on my wife’s income. Within the next few months, I’ll probably have a new job.

If we don’t move out, you will save money since you will not have to advertise for a tenant, screen and background check tenants, or pay agency costs. 

I hope you will take my request into consideration and respond within two weeks. I may be reached at [phone number] or [email address] if you have any questions.

You may send your acceptance in writing and a new contract lease to the above address. 

Sincerely,

Signature of Tenant
Printed Name of Tenant

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