Free Resignation Letter Samples

This article provides five detailed templates for resignation letters, each tailored to different circumstances, ensuring you leave on a positive note and with dignity. Whether you seek a formal departure, a friendly goodbye, or need to announce a sudden career change, these templates will guide you through articulating your intentions with clarity and respect.

1. Formal and Professional Resignation Letter





[Your Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Today’s Date]

[Recipient’s Name]
[Company’s Name]
[Company’s Address]
[City, State, Zip Code]

Dear [Recipient’s Name],

I am writing to formally announce my resignation from [Company Name], effective two weeks from today, [Last Working Day]. This decision was not made lightly and involved considerable thought and reflection.

I am grateful for the opportunities for professional and personal development that you have provided me during my time at [Company Name]. I have enjoyed working for the company and appreciate the support provided to me during my tenure with the company.


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Please let me know how I can help during this transition and make it as smooth as possible. I am willing to assist in training my replacement and will ensure that all my reports and duties are up to date before my departure.

Thank you again for the opportunity to be a part of [Company Name]. I hope to maintain our professional relationships and look forward to how our paths may cross in the future.

Sincerely,

[Your Signature (if sending a hard copy)]
[Your Typed Name]

2. Friendly and Grateful Resignation Letter

[Your Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Today’s Date]

Dear [Recipient’s Name],

I want to start by expressing my heartfelt gratitude for the incredible experiences and friendships I’ve gained at [Company Name]. However, after much consideration, I’ve decided to move on and will be resigning from my position, with my last day being [Last Working Day].

Working under your leadership has been a major highlight of my career, and it’s with a heavy heart that I move to a new chapter that offers growth opportunities in alignment with my personal goals. Please know that this decision comes after careful consideration and is not a reflection of my time spent with the company, which has been thoroughly enriching and enjoyable.

I am committed to ensuring a seamless transition and will do everything possible to hand over my responsibilities efficiently. I look forward to staying in touch, and I am hopeful that our paths will cross again in the future.

Warm regards,

[Your Signature (if sending a hard copy)]
[Your Typed Name]

3. Short and Direct Resignation Letter

[Your Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Today’s Date]

Dear [Recipient’s Name],

Please accept this letter as my formal resignation from [Company Name] effective [Last Working Day], two weeks from today.

I appreciate the opportunities I have been given at [Company Name] and your professional guidance and support. I am willing to assist with the transition of my duties so that the company continues to function smoothly after my departure.

Thank you for your understanding.

Best regards,

[Your Signature (if sending a hard copy)]
[Your Typed Name]

4. Resignation Letter for a New Opportunity

[Your Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Today’s Date]

Dear [Recipient’s Name],

I am writing to formally resign from my position at [Company Name], with my last day being [Last Working Day]. This was a difficult decision to make, as I have enjoyed my time with [Company Name] immensely.

A new opportunity has come up that will significantly help in achieving my career goals, and after much thought, I feel that this is the right step forward for me. I want to thank you and [Company Name] for all the opportunities and experiences that have been provided to me, which have played a pivotal role in my professional development.

I assure you of my full cooperation in transferring my responsibilities and ensuring a smooth transition. I hope to keep in touch, and I look forward to seeing how [Company Name] continues to grow and succeed.

Sincerely,

[Your Signature (if sending a hard copy)]
[Your Typed Name]

5. Career Change Resignation Letter

[Your Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Today’s Date]

Dear [Recipient’s Name],

I am writing to inform you of my resignation from [Company Name], effective [Last Working Day]. After much contemplation, I have decided to pursue a different career path that aligns more closely with my academic background and personal interests.

Working at [Company Name] has been highly rewarding, and I have learned a lot from my colleagues and the management team. I am deeply grateful for the support and opportunities that I have received during my tenure, which have helped me grow professionally and personally.

I am eager to assist in the transition of my duties to ensure a smooth handover. Thank you for your understanding and support, and I hope to keep in touch in the future.

Best wishes,

[Your Signature (if sending a hard copy)]
[Your Typed Name]

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