Landlord Letter to Tenant to Remove Dog Sample

Key Takeaways:

  • Understand the legal reasons you may ask a tenant to remove a dog from the property.
  • Know the terms of the lease agreement regarding pets.
  • Use clear and professional language in your correspondence.
  • Provide a reasonable time frame for the tenant to comply.
  • Ensure all communication is documented.
  • Consult legal advice if necessary.

As a landlord, you may encounter situations where you need to request a tenant to remove a dog from your property. This could be due to various reasons, such as lease violations, property damage, or other legitimate concerns. 





Writing a letter to a tenant for this purpose requires a clear understanding of the lease agreement, a professional tone, and adherence to local and state laws. Below are step-by-step instructions to help you draft an effective letter.

Step 1: Review the Lease Agreement

Before sending any letter, review the terms of the lease regarding pets. If there is a no-pet policy or if the tenant has breached a pet agreement clause, you will have solid grounds to request the removal of the animal.

Checklist:

  • Lease agreement clauses regarding pets
  • Documentation of any pet-related incidents or complaints

Step 2: Understand Legal Grounds

Research your local and state laws to ensure that you have a legal right to request the removal of the dog. This step is crucial to avoid potential legal disputes.

Table: Legal Grounds for Pet Removal

Legal GroundsDescription
Lease ViolationTenant has breached the pet policy stated in the lease.
Property DamageThe dog has caused damage to the property beyond normal wear and tear.
NuisanceThe dog is causing unreasonable disturbances.
Safety ConcernsThe dog poses a threat to the safety of others.

Step 3: Draft the Letter

When drafting your letter, maintain a firm yet courteous tone. Clearly state the reason for the request, refer to the specific lease clause, and provide a timeline for the tenant to remove the dog.

Letter Structure:

  1. Introduction
  2. Reference to the lease agreement
  3. Explanation of the issue
  4. Time frame for removal
  5. Consequences of non-compliance
  6. A statement for the tenant to contact you

Step 4: Provide a Reasonable Time Frame

Offer a reasonable time frame for the tenant to make arrangements for the dog’s removal. Typically, a period of 7-14 days is considered sufficient.

Suggested Time Frames:

  • Immediate concern (e.g., aggression): 24-48 hours
  • Lease violation: 7-14 days

Step 5: Consequences of Non-Compliance

Outline the potential consequences if the tenant fails to comply with the request. This might include formal eviction proceedings or additional fees.

Step 6: Document the Communication

Send the letter via certified mail or another method that provides proof of delivery. Keep a copy of all correspondence for your records.

Step 7: Seek Legal Advice if Necessary

If the situation escalates, consult with an attorney to understand your rights and next steps.

Sample Letter Template:

[Your Name]
[Your Address]
[City, State, Zip]

[Date]

[Tenant’s Name]
[Property Address]
[City, State, Zip]

Dear [Tenant’s Name],

I am writing to address a matter concerning the pet dog currently residing at [Property Address]. As per our lease agreement dated [Lease Start Date], [specific clause about pets], it has come to my attention that [specific reason for removal request].

To resolve this matter amicably, I kindly request that arrangements for the removal of the dog be made within [time frame], no later than [specific date]. Failure to comply with this request may result in [consequences of non-compliance].

Please understand that this action is not taken lightly, and I am more than willing to discuss any concerns or questions you may have regarding this matter. You can contact me at [Your Contact Information].

Thank you for your prompt attention to this issue. I look forward to resolving this matter swiftly and amicably.

Sincerely,

[Your Name]

Tips for Success:

  • Always keep the communication respectful and professional.
  • Be sure to consult legal advice to ensure the request is enforceable.
  • Offer solutions or assistance if possible, such as information on local pet housing options.