Letter Of Intent For Renewal Of Contract In Teaching: How To Draft It Right!

In this article, I’ll walk you through the process step-by-step, share customizable templates, and provide personal tips that have aided me in securing my contract renewals effectively.

Key Takeaways:

  1. Understanding the Purpose: A letter of intent for contract renewal in teaching is essential for securing your position and demonstrating your value to the institution.
  2. Key Components: Include personal achievements, future goals, and your commitment to the institution.
  3. Free TemplateUtilize the provided template to simplify the process.
  4. Personalization: Tailor the letter to reflect your unique experiences and contributions.
  5. Proofreading: Ensure the letter is error-free and professional.

Step 1: Understand the Purpose of Your Letter





A letter of intent for contract renewal is more than just a request for job security; it’s a professional document that highlights your contributions and expresses your enthusiasm for continuing your journey as an educator.

This is your chance to remind the administration why you are a valuable asset to their team.

Real-Life Example: In my third year of teaching, I used this letter to emphasize the innovative teaching methods I introduced, which significantly improved student engagement in my classes.

Step 2: Gather Your Achievements

Before you start writing, compile a list of your achievements. This might include:


Trending Now: Find Out Why!



  • Improved student test scores
  • Successful projects or initiatives
  • Positive feedback from students and parents
  • Professional development courses you’ve completed
  • Contributions to school events or committees

Table: Sample Achievements for Reference

Achievement TypeDescription
Academic ImprovementHighlight any notable improvements in student grades or test scores under your tutelage.
Extracurricular InvolvementDiscuss clubs, sports, or activities you have led or contributed to.
Professional DevelopmentMention any courses, workshops, or conferences you have attended.

Step 3: Structure Your Letter

A well-structured letter is key. It should include:

  1. Introduction: Start with a formal greeting and state your intent clearly.
  2. Body: Discuss your achievements, your contributions to the school, and your future goals as an educator.
  3. Conclusion: Reiterate your desire to continue at the institution and thank the reader for considering your application.

Template Letter Of Intent For Renewal Of Contract In Teaching:

[Your Name]
[Your Address]
[City, State, Zip]
[Email Address]
[Phone Number]
[Date]

[Recipient’s Name]
[Recipient’s Title]
[School Name]
[School Address]
[City, State, Zip]

Dear [Recipient’s Name],

Subject: Intent for Renewal of Teaching Contract

I am writing to express my enthusiastic intent to continue my role as a [Your Current Position] with [School Name] for the upcoming academic year.

Having dedicated [Number of Years at the School] years to nurturing and educating our students, I find immense fulfillment in being part of this esteemed institution.

Over the past academic year, I have been privileged to witness significant growth and achievements in my students.

My commitment to [mention a specific teaching method or approach you have implemented] has yielded positive results in [mention specific outcomes, like improved test scores, enhanced student engagement, etc.].

I have actively participated in [mention any extracurricular activities or school committees you have been involved in], contributing to our school’s vibrant community.

Looking ahead, I am excited about the prospect of [mention any new initiatives or projects you plan to undertake or contribute to].

I am eager to continue developing innovative teaching strategies and contributing to school-wide initiatives that align with our shared goal of providing exceptional education.

I deeply appreciate the support and opportunities provided by [School Name] and am fully committed to furthering the school’s mission and vision. I sincerely hope to continue being a part of this inspiring educational community.

Thank you for considering my application for contract renewal. I am looking forward to a positive response and am available for any discussions or formalities required as part of the renewal process.

Warm regards,

[Your Signature (if sending a hard copy)]

[Your Printed Name]

Step 4: Personalize Your Letter

Personalization makes your letter stand out. Relate your achievements to the specific needs or goals of the school. Show that you understand and are committed to the institution’s vision and values.

Personal Touch: In my letter, I referenced specific school initiatives that I was passionate about and outlined how I planned to contribute to these areas in the future.

Step 5: Proofread and Edit

A letter with errors can undermine your professionalism. Proofread your letter multiple times or ask a colleague to review it. Check for grammar, spelling, and clarity.

Quick Checklist:

  • Spell Check
  • Grammar Check
  • Clarity and Flow
  • Professional Tone

Final Thoughts

Your letter of intent is a powerful tool in shaping your teaching career. It’s not just about securing your job; it’s about showcasing your passion, achievements, and vision as an educator. Take this opportunity to make a lasting impression.

I would love to hear your experiences and tips on writing a letter of intent for teaching contract renewal. Please share your thoughts in the comments below!

Frequently Asked Questions (FAQs)

Q: What Should Be Included in a Letter of Intent for Renewal of Contract in Teaching?

Answer: In your letter, include your achievements during the current contract, how you’ve contributed to the school, and your goals for the future. 

For instance, in my letter, I highlighted the new teaching methods I introduced, my involvement in after-school programs, and my plans to integrate technology more effectively in my classroom.

Q: How Do I Make My Letter Stand Out to the School Administration?

Answer: Personalize your letter with specific examples of your contributions and achievements. When I wrote my letter, I included anecdotes of student success stories and detailed my involvement in school-wide initiatives, which helped illustrate my impact on the school community.

Q: Is It Appropriate to Discuss Professional Development in the Letter?

Answer: Absolutely. Mention any relevant workshops, courses, or conferences you’ve attended. In my letter, I discussed a recent educational technology workshop I attended and how I plan to apply this knowledge in my teaching.

Q: How Long Should the Letter of Intent Be?

Answer: Keep it concise yet comprehensive, ideally one page. In my experience, a clear and direct letter that respects the reader’s time while covering all essential points is most effective.

Q: Should I Mention My Relationship with Students and Colleagues in the Letter?

Answer: Yes, showcasing positive relationships with students and colleagues can be beneficial. In my letter, I mentioned collaborative projects with colleagues and positive feedback from students, which reflected my role as a team player and an educator who positively impacts students.

Q: Can I Address Future Goals and Aspirations in the Letter?

Answer: Definitely. Discussing your future goals shows your commitment to growth and the school’s future. In my letter, I shared my aspiration to develop more inclusive learning strategies, demonstrating my forward-thinking approach.

Q: How Formal Should the Tone of the Letter Be?

Answer: Maintain a professional yet approachable tone. While my letter was formal in structure, I used a conversational tone to convey my genuine enthusiasm and commitment.

1 thought on “Letter Of Intent For Renewal Of Contract In Teaching: How To Draft It Right!”

Leave a Comment

Your email address will not be published. Required fields are marked *