Permission Letter To Leave Early From School: The Simple Way!

In this guide, I’ll walk you through the process of writing a permission letter to leave early from school, including customizable templates to get you started.

Key Takeaways

  • Understanding the Purpose: Learn why and when to write a permission letter for early leave from school.
  • Step-by-Step Guide: Follow a simple, clear structure to write an effective permission letter.
  • Free Template: Use the provided template to easily create your own letter.
  • Best Practices: Tips for ensuring your letter is professional and gets approved.
  • Real-Life Examples: Gain insights from practical examples.

There are times when appointments, family events, or other circumstances require our children to leave school before the regular dismissal time. 

In such situations, a permission letter to leave early from school becomes essential. I’m going to walk you through the process of writing this letter, with a handy template included.

Understanding the Purpose

A permission letter for early leave is a formal way of informing the school about your child’s need to leave early and to ensure it’s officially recorded.

It’s not just about informing; it’s about seeking approval and ensuring that all parties are aware and agreeable to the arrangement.

Step-by-Step Guide

1. Start with School Details

  • School Name and Address: Always address the letter to the specific school.
  • Date: Include the date of writing the letter.

2. Addressee Information

  • Recipient’s Title and Name: Address it to the relevant authority, like the class teacher or principal.

3. Opening Salutation

  • Formal Greeting: Use a formal greeting like “Dear [Recipient’s Name],”

4. Body of the Letter

  • Introduction: Introduce yourself and your child.
  • Reason for Early Leave: Clearly state the reason for the early departure.
  • Time and Date: Specify the exact date and time of leaving.
  • Acknowledgment of School Policy: Mention your understanding of school policies regarding early leave.

5. Closing the Letter

  • Request for Acknowledgment: Ask for confirmation of the leave.
  • Your Contact Information: Provide your contact details for any further communication.

6. Sign-Off

  • Formal Closing: Use a formal closing like “Sincerely,” or “Regards,”
  • Your Name and Signature: Print your name and sign the letter.

Permission Letter To Leave Early From School

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[Your Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]

[School Name]
[School Address]
[City, State, Zip Code]

Dear [Recipient’s Name],

I am writing to request permission for my child, [Child’s Name], a student of [Class/Grade], to leave school early on [Date]. The reason for this early departure is [Reason – medical appointment, family event, etc.].

I understand the school’s policies on attendance and assure you that [Child’s Name] will complete any missed work. I have arranged for [Child’s Name] to be picked up by [Person’s Name] at [Time].

Please acknowledge this request and let me know if any further information is needed. I can be reached at [Your Contact Information].

Thank you for your understanding and cooperation.


[Your Name]

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Frequently Asked Questions (FAQs)

A middle-aged Hispanic woman in business casual attire

Q: How do I write a permission letter to leave early from school for a medical appointment?

Answer: When I needed to write a permission letter for leaving early due to a medical appointment, I started by addressing it to my child’s class teacher or the school principal. 

I included the date and mentioned my child’s full name and class. I clearly stated the reason for leaving early, in this case, a medical appointment. I also mentioned the specific time of departure and, if possible, the expected time of return. 

I made sure to provide a contact number in case the school needed to reach me. Lastly, I signed the letter with my full name and relation to the student, for example, “Parent” or “Guardian.”

Q: Is it necessary to attach any proof for the reason to leave early from school?

Answer: In my experience, whether to attach proof depends on the school’s policy and the reason for leaving early. For medical appointments, I often attach a copy of the appointment card or a note from the doctor. 

However, for reasons like family emergencies, this might not be feasible. I always check with the school’s administration about their requirements. If proof is not necessary, I make sure my contact details are available in the letter for any verification.

Q: Can I send a digital permission letter instead of a paper one?

Answer: Yes, I have sent digital permission letters via email, especially when I needed a quick response. In the email, I followed the same format as a paper letter, including the subject line with my child’s name and the purpose, like “Early Dismissal Request for [Child’s Name].” 

It’s important to know the school’s policy on digital communications and to whom the email should be addressed. Also, I always keep a check on my email for any response or acknowledgment from the school.

Q: What should I do if I don’t receive any acknowledgment of my permission letter?

Answer: If I don’t receive acknowledgement of my permission letter, I follow up with the school. I usually call the school’s office or visit in person. It’s important to ensure that the letter has been received and approved to avoid any confusion or issues on the day of early departure. Keeping a copy of the letter or email sent is also helpful during follow-ups.

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