Free Hardship Letter for Work Schedule [Sample]

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Here is a sample hardship letter for work schedule. Remember to make copies of all original documents to be sent, these will not be returned.

Sample Hardship Letter For Work Schedule

Employee’s Name
Street Address
City, State, Zip Code

Dear Employer’s Name,

My name is employee’s name. I am currently a game designer on second shift at the Columbia branch office. 

I am writing to request a change in my current shift. I currently work first shift from 7am-3pm.

I would like to request a shift change to second shift from 1pm-9pm. I have two children who currently attend elementary school.

Since my father passed last week, I no longer have anyone to take them to school in the mornings. It would be of great assistance to me if I were able to do this.

Since it is mid-year we currently have no new projects on the table. This would make now an opportune time for a switch in shifts.

I have discussed my situation with the head of the department and have been instructed by them to follow through with this request.

You will find a copy of their recommendation included with this letter. I have been with the company for three years, and have an exemplary record as you will find in my included progress review.

This change will not affect my productivity in anyway, and I will continue to be an asset to this company.

I am available to meet to discuss this request or you may contact me at your earliest convenience. You can reach by phone at 555-123-5555 or email at

Thank you for taking the time to review my request.


Employee’s signature
Printed Name

Frequently Asked Questions (FAQs)

1. What is a hardship letter for a work schedule?

Answer: A hardship letter for a work schedule is a letter written by an employee to their employer requesting a change in their work schedule due to extenuating circumstances such as a medical condition, family obligations, or educational needs.

2. What should be included in a hardship letter for a work schedule?

Answer: A hardship letter for a work schedule should include the employee’s name and contact information, a clear and concise explanation of the hardship, supporting documentation (such as a doctor’s note), and a proposed solution or request for a specific change in the work schedule.

3. How do I write a hardship letter for a work schedule?

Answer: When writing a hardship letter for a work schedule, it’s important to be clear and specific about the hardship and the requested change in schedule. 

The letter should be written in a professional and respectful tone, and should include relevant supporting documentation. It’s also important to provide a proposed solution or a specific request for a change in the schedule.

4. Can a hardship letter for a work schedule be used for child care?

Answer: Yes, a hardship letter for a work schedule can be used to request a change in schedule due to child care obligations. 

The letter should explain the child care situation and how it affects the employee’s ability to work their current schedule, and propose a solution or request a specific change in schedule that would accommodate the child care needs.

5. Does a hardship letter for a work schedule guarantee a change in schedule?

Answer: A hardship letter for a work schedule does not guarantee a change in schedule. The letter is a request for a change in schedule due to extenuating circumstances, and the employer has the final decision on whether or not to grant the request.

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