Hold Harmless Letter (Free Sample)

In the realm of legal agreements, a “hold harmless” letter plays a crucial role in ensuring mutual protection against liabilities and losses. 

This type of document, often utilized in various business transactions and personal agreements, serves as a safeguard, where one party agrees not to hold the other responsible for any risks, liabilities, or damages that may arise from a particular activity. 

Whether you’re a business owner, a service provider, or an individual engaged in a collaborative project, understanding how to draft a comprehensive “hold harmless” agreement is essential. 

The following templates offer a guide to crafting an effective hold harmless letter, tailored to different scenarios, ensuring clarity and legal soundness.

Template 1: General Hold Harmless Letter

[Your Name]
[Your Address]
[City, State, Zip]


[Recipient’s Name]
[Recipient’s Address]
[City, State, Zip]

Dear [Recipient’s Name],

Subject: Hold Harmless Agreement

I, [Your Name], residing at [Your Address], hereby agree and commit to hold harmless [Recipient’s Name or Entity], their agents, employees, and any affiliated persons or entities, from and against any claims, losses, liabilities, damages, expenses, and costs (including attorney fees and court costs) which may arise as a result of my participation in [describe the activity or service].

This agreement covers all forms of legal claims, including negligence, which might arise from my involvement in [activity/service], conducted at [location], on [date(s) of activity].

I understand that this hold harmless agreement represents my commitment to take responsibility for my actions while engaged in the said activity and to not hold [Recipient’s Name or Entity] liable for any personal injury, death, property damage, or any other form of loss or damage that may occur as a result of my participation.

This agreement is binding upon me, along with my heirs, executors, administrators, and assigns.


[Your Signature]
[Your Printed Name]

Template 2: Hold Harmless Letter for Property Use

[Your Name] [Your Address]
[City, State, Zip]


[Property Owner’s Name]
[Property Owner’s Address]
[City, State, Zip]

Dear [Property Owner’s Name],

Subject: Permission to Use Property & Hold Harmless Agreement

I, [Your Name], hereby request permission to use your property located at [Property Address] for [describe the purpose, e.g., hosting an event, filming, etc.], on [date(s)].

In exchange for the use of your property, I agree to hold you, [Property Owner’s Name], your agents, employees, and any other affiliated parties, harmless from any claims, liabilities, losses, damages, and expenses, including legal fees and costs, which may arise from my use of the property.

This hold harmless agreement will cover any legal claims, including those resulting from any form of negligence, which might arise during or as a result of my use of your property for the stated purpose.

I acknowledge my responsibility to maintain the property in its original condition and agree to be liable for any damages resulting from my use.

This agreement shall be binding upon me, my successors, heirs, executors, and administrators.


[Your Signature]
[Your Printed Name]

NOTE: These templates provide a basic structure and can be modified according to the specific details of your agreement or scenario. It’s always recommended to have legal counsel review any legal documents before use.

A professional office setting with a person sitting at a desk, writing a formal letter.

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