Resignation Letter For Hotel Industry: How To Draft It Right!

Key Takeaways:

  • Understanding the Purpose: A resignation letter in the hotel industry should be professional and courteous, maintaining relationships for potential future opportunities.
  • Essential Elements: Include your intention to resign, your last working day, a thank-you segment, and an offer to assist with the transition.
  • Professional Tone: Keep the tone of your letter professional and positive, regardless of the reasons for your departure.
  • Proper Timing: Submit your resignation letter in a timely manner, usually at least two weeks in advance.
  • Template Use: Utilize the provided template to ensure all necessary details are included and formatted correctly.

Resigning from any job can be a daunting task, especially in the hospitality sector, where personal relationships and network ties are paramount. 

A well-crafted resignation letter can help ensure you leave on good terms, making for a smoother transition for both you and your employer. Here’s a step-by-step guide to writing a professional resignation letter in the hotel industry, complete with a template to get you started.

Photo of a modern hotel lobby. In the foreground, a young Asian male hotel staff is intently typing a resignation letter on a sleek laptop

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Step 1: Start with the Basics

Begin your resignation letter by addressing it to your direct supervisor or the HR manager of the hotel. Ensure that the format of your letter is aligned with standard business letter practices.

Watercolor painting woman typing on a sleek black laptop

  • Your Contact Information: Include your name, address, phone number, and email.
  • Date: The date when you write the letter.
  • Employer Contact Information: Add the name of your supervisor or HR manager, the hotel’s name, and address.
  • Salutation: A formal greeting like “Dear [Supervisor’s Name],”.

Step 2: State Your Intention

Clearly state that you are writing to resign from your position. There’s no need for a long-winded explanation at the beginning; a single sentence will suffice.


Please accept this letter as formal notification of my resignation from the position of [Your Position] at [Hotel Name].

Step 3: Provide a Reason (Optional)

While it’s not mandatory, you may choose to provide a brief explanation for your resignation. Whether it’s personal reasons, a career change, or a relocation, keep this part polite and professional.

Step 4: Mention the Notice Period

Inform your employer of your last working day, adhering to the notice period stipulated in your contract.


As per the terms of my employment contract, I am providing a [two-weeks’] notice, which places my last day of employment on [Last Working Day].

Step 5: Express Gratitude

Thank your employer for the opportunities you have been given during your employment. This could include professional growth, training, or experiences that have contributed to your career.

Step 6: Offer Assistance

Offer to help with the transition period. This could involve training a replacement or handing off your current projects to a colleague.

Step 7: Close Formal

End your letter with a formal closing such as “Sincerely” or “Best Regards,” followed by your signature and printed name.

Step 8: Review and Edit

Proofread your letter carefully for any spelling or grammar mistakes. Ensure that the tone remains professional and positive.

Resignation Letter Template for Hotel Industry

[Your Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Today’s Date]

[Supervisor’s Name]
[Hotel Name]
[Hotel Address]
[City, State, Zip Code]

Dear [Supervisor’s Name],

Please accept this letter as formal notification of my resignation from the position of [Your Position] at [Hotel Name], effective [Last Working Day, typically two weeks from the date of the letter].

I have enjoyed working at [Hotel Name] and am grateful for the opportunities to grow both personally and professionally during my time here. I especially appreciate [mention any specific training, experience, or opportunities].

I understand the challenges my departure may cause and am willing to assist in the transition process. I am willing to help train my replacement and will ensure all my responsibilities are up to date before my last day of work.

Thank you once again for the opportunity to be a part of the [Hotel Name] team. I look forward to staying in touch, and I hope our paths cross again.


[Your Signature (if submitting a hard copy)]
[Your Printed Name]

Tips for Writing a Resignation Letter:

  1. Keep It Short: Your resignation letter should be brief and to the point.
  2. Stay Positive: Focus on the positive experiences and growth opportunities you’ve had.
  3. Be Professional: Even if your reasons for leaving are negative, keep a professional tone.
  4. Maintain Privacy: If your reasons for leaving are sensitive, there’s no need to include them in your letter.
  5. Proofread: Always check for errors before sending your letter.

Frequently Asked Questions (FAQs)

Q: What is a hotel resignation letter?

Answer: A resignation letter is a formal document written by an employee to notify their employer that they intend to resign from their position within the hotel. It serves as a professional way to communicate the employee’s decision to leave the hotel and provides important details such as the effective date of resignation.

Q: Why is a hotel resignation letter important?

Answer: A resignation letter is important because it serves as a formal record of your intention to resign and provides clarity to your employer regarding your departure. It helps maintain professionalism and ensures that both parties are aware of the termination of the employment relationship. Additionally, it can be referenced in the future if needed.

Q: What should be included in a hotel resignation letter?

Answer: A resignation letter should include essential information such as your contact details, the date, the recipient’s name and designation, the position you are resigning from, and the effective date of your resignation. 

It is also recommended to express gratitude for the opportunities and briefly mention any positive experiences during your time at the hotel. Optionally, you can include a brief explanation for your resignation and offer assistance during the transition period.

Q: How should I address my hotel resignation letter?

Answer: Begin your resignation letter with a formal salutation, addressing it to your immediate supervisor or the hotel manager. Use a respectful and professional tone throughout the letter.

Q: Can I mention the reason for my resignation in the hotel resignation letter?

Answer: It is optional to mention the reason for your resignation in the resignation letter. If you are comfortable sharing the reason, you can provide a brief and professional explanation. 

However, it is not mandatory to disclose personal or sensitive information. Keep in mind that it is generally advisable to maintain a positive and constructive tone in your letter.

Q: How should I deliver my hotel resignation letter?

Answer: You can deliver your resignation letter in person if possible, especially if you have a good relationship with your immediate supervisor or manager. If an in-person delivery is not feasible, you can send the letter through certified mail or email. Ensure that you keep a copy of the letter for your own records.

Q: Is it necessary to offer assistance during the transition period in the hotel resignation letter?

Answer: While not mandatory, it is considered professional and courteous to offer your assistance during the transition period in your resignation letter. 

You can express your willingness to train your replacement, provide guidance, or assist with the handover of responsibilities. This demonstrates your commitment to ensuring a smooth transition and maintaining a positive relationship with your employer and colleagues.

Q: How should I close my hotel resignation letter?

Answer: Close your resignation letter with a formal closing, such as “Sincerely” or “Best regards,” followed by your signature. Leave enough space between the closing and your printed name to sign the letter if you are delivering a physical copy.

Q: Should I proofread my hotel resignation letter before sending it?

Answer: Yes, it is crucial to proofread your resignation letter before sending it. Carefully review the letter for any grammatical or spelling errors, and ensure that the content is clear and concise. Proofreading helps maintain a professional image and ensures that your letter effectively communicates your intention to resign.

Q: How does a hotel resignation letter contribute to maintaining a positive relationship with the hotel?

Answer: A resignation letter contributes to maintaining a positive relationship by demonstrating professionalism, gratitude, and willingness to assist with the transition. 

By expressing appreciation for the opportunities and maintaining a respectful tone, you leave a favorable impression on your employer and colleagues, which can be beneficial for future references or networking opportunities.