How to Plan a Surprise Birthday Party

1. Choose a Venue

The first step in planning a surprise birthday party is choosing a venue. Consider the birthday person’s preferences and choose a location that fits their personality. 

You could have the party at their favorite restaurant, a local park, or even in their own home. Make sure to choose a location that is easy for everyone to get to, and that will fit the size of your guest list.

2. Determine the Guest List

Decide on the guest list and make sure that everyone invited can keep the secret. Consider the size of the venue and the birthday person’s preferences when deciding on the number of guests. 

Make sure to send out invitations with clear instructions to keep the party a secret, and include the date, time, location, and any special instructions.

3. Set the Date and Time

Choose a date and time that works for the birthday person and all of the guests. Make sure to keep it a secret from the birthday person, and communicate the date and time clearly to all of the guests.

young Hispanic woman seated in a modern cafe

4. Plan the Menu

Decide on the menu for the party, whether it’s a full meal or just snacks. Make sure to consider any dietary restrictions or allergies that your guests may have. 

If you’re having the party at a restaurant, make sure to contact them ahead of time to ensure that they can accommodate your group.

5. Organize Decorations and Supplies

Buy decorations, balloons, plates, cups, utensils, and any other party supplies that you’ll need. Make sure to keep the decorations a secret until the day of the party, and set them up ahead of time.

6. Hire Help

Consider hiring help, such as a caterer, bartender, or entertainer, to make the party run more smoothly. Make sure to let them know that it’s a surprise party, and provide them with clear instructions on how to keep the surprise a secret.

7. Keep the Surprise a Secret

Make sure that everyone involved in the planning of the party keeps it a secret from the birthday person. This includes keeping any social media posts or messages about the party private. 

Make sure to communicate clearly with all of the guests about the importance of keeping the surprise a secret.

8. Set Up the Party Space

Set up the party space, including decorations, tables, chairs, and any other necessary items, while keeping it a secret from the birthday person. 

Make sure that everything is set up ahead of time so that you’re not rushing around at the last minute.

9. Surprise the Birthday Person

Once everything is in place, it’s time to surprise the birthday person! Make sure that everyone is in their hiding places, and then have someone bring the birthday person to the location. 

Be prepared to capture the moment with photos or videos, and make sure to let the birthday person know how much they are loved and appreciated.


Planning a surprise birthday party requires careful planning and coordination, but it can create unforgettable memories for the birthday person and their loved ones. By choosing a venue, determining the guest list, setting the date and time, planning the menu, organizing