When applying for a franchise, one of the requirements is often to provide references from other businesses that can vouch for your ability to manage a business.
A business reference request letter is a formal document that you can send to business associates or partners, requesting that they provide a reference on your behalf. In this article, we will provide you with a step-by-step guide on how to write a business reference request letter for a franchise application.
Step 1: Start with a polite and professional tone
The first step in writing a business reference request letter is to establish a polite and professional tone. Use a formal greeting such as “Dear [Recipient’s Name]” or “To Whom It May Concern.” Start the letter by introducing yourself and explaining why you are writing the letter.Step 2: Explain the purpose of the letter
In the next paragraph, explain the purpose of the letter. State that you are applying for a franchise and that you are required to provide business references. Let the recipient know that you are writing to request that they provide a reference on your behalf.Step 3: Provide details about your business
In the following paragraph, provide details about your business, such as its name, location, and the type of business it is. You can also include any achievements or awards that your business has received.Step 4: Request a reference
The next paragraph should be a direct request for a reference. Ask the recipient if they would be willing to provide a reference for you and your business.If possible, provide them with specific information about what the franchisor is looking for in a reference, such as your ability to manage finances or your leadership skills.
Step 5: Provide instructions for the reference
In the final paragraph, provide instructions for the reference. Let the recipient know how the reference should be submitted, whether it be via email or mail, and to whom it should be addressed. Be sure to include any deadlines that you need the reference to be submitted by.Step 6: Close with a polite and professional tone
Finally, close the letter with a polite and professional tone. Thank the recipient for their time and consideration, and let them know that you appreciate their help.Sign off with a formal closing, such as “Sincerely” or “Best regards,” and include your contact information.
Example Business Reference Request Letter for a Franchise Application
[Your Name]
[Your Address]
[City, State Zip Code]
[Your Phone Number]
[Your Email Address]
[Date]
[Recipient’s Name]
[Recipient’s Title]
[Company Name]
[Address]
[City, State Zip Code]
Dear [Recipient’s Name],
I hope this letter finds you well. My name is [Your Name], and I am writing to request a business reference from you for my franchise application.
I am currently in the process of applying for a franchise with [Franchisor’s Name], and one of the requirements is to provide business references. I am reaching out to you because I believe that your business experience and expertise would make you an excellent reference for me.
My business, [Your Business Name], is located in [City, State], and specializes in [Type of Business]. We have been in operation for [Number of Years], and have received recognition for our commitment to [Achievement or Award].
I would greatly appreciate it if you would be willing to provide a reference for me and my business. The franchisor is looking for references that can speak to my ability to manage finances and lead a team, among other skills. If there is anything in particular that you would like me to highlight, please let me know.
The deadline for submitting references is [Date], so I would be grateful if you could submit your reference by [Date]. You can send the reference directly to [Franchisor’s Name] at [Email Address/Mailing Address].
Thank you so much for your time and consideration. I truly appreciate your help in this matter. Please let me know if you have any questions or if there is anything else I can provide you with.
Sincerely,
[Your Name]
[Your Contact Information]