3 Outstanding Business Reference Letter Templates

Whether you’re endorsing a former employee’s skills, detailing a colleague’s contributions, or highlighting a professional’s unique capabilities, these templates provide a solid foundation for a persuasive and impactful letter.

Template 1: Standard Professional Endorsement



[Your Name]
[Your Position]
[Your Company]
[Company Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]

[Recipient’s Name]
[Recipient’s Position]
[Recipient’s Company]
[Company Address]
[City, State, Zip Code]

Dear [Recipient’s Name],

I am writing to recommend [Candidate’s Name] whom I have known as [his/her/their] supervisor at [Your Company] for [X years]. During this period, [Candidate’s Name] demonstrated great efforts and creativity in [specific field or task]. [He/She/They] consistently delivered high-quality work and successfully managed [specific duties or responsibilities] with efficiency.

[Candidate’s Name] is not only skilled in [specific skills or tools], but also has excellent leadership abilities that have been crucial in [describe a significant project or achievement]. [His/Her/Their] ability to work under pressure and maintain a high level of professionalism during challenging times has been admirable.

I am confident that [Candidate’s Name] will be an asset to your organization with [his/her/their] profound expertise and dedication. Please feel free to contact me at [Your Phone Number] or [Your Email] should you like to discuss [his/her/their] qualifications and experience further.

Sincerely,

[Your Signature]
[Your Name]
[Your Position]

Template 2: Detailed Character and Skills Reference

[Your Name]
[Your Job Title]
[Your Company]
[Company Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]

[Recipient’s Name]
[Recipient’s Position]
[Recipient’s Company]
[Company Address]
[City, State, Zip Code]

Dear [Recipient’s Name],

I am pleased to provide a reference for [Candidate’s Name], who worked under my supervision as [Candidate’s Job Title] at [Your Company]. [Candidate’s Name] has shown exceptional professionalism, integrity, and dedication throughout their tenure.

With a keen aptitude for [specific skills or fields], [Candidate’s Name] has significantly contributed to our team by [specific contributions], enhancing our overall workflow and output. [His/Her/Their] problem-solving skills coupled with the ability to make sound decisions have greatly benefited our operations.

Furthermore, [Candidate’s Name] is a joy to work with due to [his/her/their] positive attitude and ability to inspire colleagues. I have no doubt that [he/she/they] will bring the same enthusiasm and capability to your team.

For any further information, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address].

Best regards,

[Your Signature]
[Your Name]
[Your Position]

Template 3: Impact-Focused Business Collaboration Letter

[Your Name]
[Your Position]
[Your Company]
[Company Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]

[Recipient’s Name]
[Recipient’s Position]
[Recipient’s Company]
[Company Address]
[City, State, Zip Code]

Dear [Recipient’s Name],

I am delighted to endorse [Candidate’s Name], with whom I collaborated closely during [his/her/their] role at [Your Company]. [Candidate’s Name] has consistently demonstrated exceptional skills in [specific areas of expertise] and has made substantial contributions to our business goals.

Throughout our collaboration, [Candidate’s Name] managed projects that resulted in [describe specific outcomes, e.g., increased revenue, reduced costs, improved efficiency]. [His/Her/Their] strategic approach and innovative thinking were instrumental in driving these projects to success.

I highly recommend [Candidate’s Name] for [mention the role or opportunity they are seeking]. [He/She/They] is truly a professional who adds value to every task and consistently exceeds expectations.

Should you require more details or wish to discuss [Candidate’s Name]’s contributions further, please feel free to contact me at [Your Contact Information].

Yours sincerely,

[Your Signature]
[Your Name]
[Your Position]

Frequently Asked Questions (FAQs)

Q: What should I include in a business reference letter?

Answer: When I write a business reference letter, I always start by introducing how long and in what capacity I know the person. Then, I detail their key skills, professional achievements, and why they would be a perfect fit for the position or opportunity they’re pursuing.

Q: How long should a business reference letter be?

Answer: In my experience, a business reference letter should be concise—typically one page is sufficient. I aim to strike a balance between providing enough detail to support my endorsement and keeping the letter brief enough to hold the reader’s attention.

Q: Can I refuse to write a business reference letter?

Answer: Yes, I can refuse to write a business reference letter if I feel I do not know the person well enough or cannot provide a positive endorsement. I’ve found it’s important to be honest about my reservations as it maintains my credibility and ensures the reference is helpful.

Q: How do I format a business reference letter?

Answer: I always use a formal business letter format for reference letters, which includes the sender’s and recipient’s addresses, the date, a formal greeting, and a structured body. This format helps convey professionalism and respect for both the candidate and the recipient.

Q: Should I include personal characteristics in a business reference letter? 

Answer: Absolutely, I often include personal characteristics in a business reference letter because traits like integrity, dependability, and teamwork are highly valued in any professional setting. I make sure to provide specific examples where the candidate has demonstrated these qualities.

Q: What is the best way to end a business reference letter?

Answer: I always conclude a business reference letter with a strong, affirmative statement about the candidate’s suitability for the position, followed by a clear invitation for the recipient to contact me. This approach leaves a positive final impression and opens the door for further communication.

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