Sample Letter for Reinstatement of Employment: Free & Effective

I’m excited to share a comprehensive guide that draws from my extensive experience, offering you a step-by-step process to write an effective reinstatement letter, supplemented with a customizable template and personal insights.

Key Takeaways

  • Understand the Purpose: Know why you’re writing this letter and what you aim to achieve.
  • Personalize Your Appeal: Share your specific contributions and express genuine interest in returning.
  • Professional Tone: Maintain professionalism throughout the letter.
  • Clear Request: Be explicit about your desire for reinstatement.
  • Follow Up: Mention your intent to follow up.

Step 1: Reflect on Your Intentions and Contributions



Before you begin writing, take a moment to reflect. Why do you want to return to this particular role or company?

What unique contributions did you make during your previous tenure? 

Understanding these aspects will not only clarify your intent but will also help you articulate your value proposition effectively in the letter.

Step 2: Start with a Professional Format

Just like any formal letter, your reinstatement letter should follow a professional format. Start with your contact information at the top, followed by the date, and then the employer’s contact information. Use a formal salutation, like “Dear [Manager’s Name],”.

Step 3: Express Your Intent Clearly

In the opening paragraph, get straight to the point. Clearly state that you are seeking reinstatement to your former position. 


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It’s important to mention the specific role you’re interested in, especially if you’re aiming to return to a particular department or team.

Step 4: Highlight Your Contributions and Value

In the body of the letter, delve into the contributions you made during your previous employment. Highlight specific achievements or projects that had a significant impact. 

This is your chance to remind your employer of your value and the positive impact you left on the organization.

Step 5: Demonstrate Your Commitment and Growth

Show that you’re not just returning for the sake of it. Emphasize any new skills or experiences you’ve gained since leaving that make you an even more valuable asset now. This demonstrates your commitment to personal growth and professional development.

Step 6: Maintain a Professional and Respectful Tone

Even if you left on less-than-ideal terms, it’s crucial to keep your letter respectful and professional. Avoid any negative comments about your departure or the company. Focus on the positive aspects and your desire to contribute again.

Step 7: End with a Call to Action

Conclude your letter by expressing your hope for a meeting or discussion regarding your reinstatement. Make it clear that you’re looking forward to the opportunity to contribute to the company once more.

Step 8: Proofread and Follow Up

Before sending, thoroughly proofread your letter to ensure it’s free of errors. After sending, consider following up after a week or two if you haven’t received a response.

Tips from Personal Experience

  • Be Genuine: Authenticity resonates. Share a personal anecdote if it highlights your connection to the company or role.
  • Stay Updated: Before writing, catch up on any significant changes within the company to tailor your letter appropriately.
  • Network: If possible, reach out to former colleagues. They can provide insights or even support your reinstatement.

Template for Reinstatement Letter

[Your Name]
[Your Address]
[City, State, Zip]
[Email Address]
[Phone Number]
[Date]

[Manager’s Name]
[Company’s Name]
[Company’s Address]
[City, State, Zip]

Dear [Manager’s Name],

I am writing to express my interest in being reinstated to my previous position as [Your Position] at [Company’s Name]. During my time at [Company’s Name], I was fortunate to contribute to [specific project or achievement], which I understand has continued to [result or impact].

Since my departure on [Date], I have [mention any relevant experience, education, or personal growth]. I am confident that these new skills will enable me to contribute even more effectively to [specific team or project].

I sincerely miss working with the talented team at [Company’s Name] and am eager to bring my enhanced skills and dedication back to the company. I am hopeful for the opportunity to discuss my potential reinstatement and how I can contribute to the ongoing success of [specific area or project].

Thank you for considering my request. I am looking forward to the possibility of rejoining the [Company’s Name] team and contributing to our shared goals. Please feel free to contact me at [Your Phone Number] or [Your Email Address].

Sincerely,
[Your Name]

Engage with Us!

Have you ever written a letter for reinstatement of employment, or are you planning to write one? Share your experiences or ask for tips in the comments below. We’re here to support each other in our professional journeys!

Frequently Asked Questions (FAQs)

A professional and inviting office setting with a person sitting at a desk, writing a letter

Q: Can I ask for my job back after being laid off? 

Answer: Absolutely, I reached out to my former manager with a heartfelt letter expressing my continued interest in the company and highlighting my past contributions. They appreciated my initiative and discussed potential opportunities for reinstatement.

Q: What should I include in a reinstatement letter to make it more compelling? 

Answer: In my reinstatement letter, I focused on my achievements while I was employed, how I’ve grown professionally during my time away, and my specific interest in contributing to the company’s future goals. This approach showed my commitment and value, making my case stronger.

Q: How long should I wait before sending a reinstatement letter after being laid off? 

Answer: I waited for a few months after being laid off to send my reinstatement letter, giving me time to assess my career goals and the company time to stabilize. This timing felt respectful and showed that I had thoughtfully considered my desire to return.

Q: Is it appropriate to mention personal circumstances in a reinstatement letter? 

Answer: When I wrote my reinstatement letter, I briefly mentioned my personal circumstances that had improved, allowing me to fully commit to my role. This transparency helped humanize my request and explain my readiness to return.

Q: How do I address any performance issues in my reinstatement letter? 

Answer: In my letter, I acknowledged the areas for improvement identified before my departure, outlined the steps I’ve taken to address them, and expressed my eagerness to demonstrate my growth. This honest approach showed my commitment to being a better employee.

Q: Should I get in touch with former colleagues before writing a reinstatement letter? 

Answer: Before drafting my reinstatement letter, I reached out to former colleagues to gauge the company’s current situation and to seek their support. Their insights were invaluable, and their endorsement could strengthen my case for reinstatement.

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