Writing a Goodbye Email to Coworkers after Resignation [with Sample]

You may also like:

Leaving a job can be a bittersweet experience, as you bid farewell to your colleagues and embark on a new professional journey. One way to express your gratitude and maintain professional relationships is by sending a well-crafted goodbye email to your coworkers. 


This article will guide you through the step-by-step process of writing a thoughtful and sincere goodbye email that leaves a positive impression.

Step 1: Choose an Appropriate Subject Line

Start your email with a subject line that clearly conveys the purpose of your message. Consider using phrases such as “Farewell and Gratitude,” “Saying Goodbye with Appreciation,” or “A Fond Farewell.”

Step 2: Begin with a Polite Greeting

Address your email to the entire team or specific individuals by using a warm and respectful greeting. You can start with phrases like “Dear Team,” “Hello All,” or address them by their first names.


Step 3: Express Your Gratitude

In the opening paragraph, express your heartfelt gratitude towards your coworkers and the organization. Highlight specific instances where they have been supportive or made a positive impact on your professional growth. 

Keep the tone sincere and avoid generic statements. Show genuine appreciation for the opportunities and relationships you’ve developed during your time at the company.

Trending Now

Step 4: Reflect on Memorable Experiences

In the following paragraphs, share a few memorable experiences or projects you have worked on with your colleagues. Highlight the collective achievements, challenges overcome, and the positive impact of working together. 

This not only showcases your contribution but also reinforces the collaborative spirit within the team.

Step 5: Express Regret and Explain Your Departure

Politely explain the reasons behind your decision to leave, but avoid criticizing or speaking negatively about the company or any individuals. Focus on personal growth, new opportunities, or career advancement as the motivating factors for your resignation. 


Reiterate your respect for the organization and emphasize that your departure is a result of careful consideration.

Step 6: Share Contact Information

Provide your personal contact information, such as your email address or LinkedIn profile, so that your colleagues can stay in touch if they wish. Encourage them to connect and maintain professional relationships beyond the workplace.

Step 7: Offer Assistance

Extend a helping hand by offering your support during the transition period. Let your coworkers know that you are willing to provide guidance or answer any questions they may have in the future. This gesture demonstrates your commitment to their success and fosters a sense of goodwill.

Step 8: End on a Positive Note

Conclude your email with a positive and optimistic tone. Wish your coworkers continued success and express your confidence in their abilities. 

Use phrases like “I’m looking forward to hearing about your future achievements” or “I’m excited to see how the team continues to thrive.”

Step 9: Close with a Professional Sign-Off

Choose a professional sign-off that aligns with your relationship with your coworkers and the company culture. Options include “Best regards,” “Warmest wishes,” or “Sincerely.” Sign your name and include your job title or department for clarity.

Step 10: Proofread and Send

Before hitting the send button, proofread your email to ensure it is free of any grammatical errors or typos. Double-check all names and details for accuracy. Once you are confident in its content, send the email to the intended recipients.

Sample Goodbye Email To Coworkers After Resignation

Subject: Farewell and Gratitude

Dear Team,

I hope this email finds you all in good health and high spirits. Today, I write to bid you farewell as I embark on a new chapter in my professional journey. 

It is with a mix of gratitude and nostalgia that I express my heartfelt appreciation for the experiences we have shared and the relationships we have built during my time at this wonderful organization.

First and foremost, I want to express my deepest gratitude to each and every one of you. Your support, guidance, and collaboration have played a pivotal role in shaping my professional growth and success. 

Whether it was working on challenging projects together or simply offering a listening ear during tough times, your unwavering dedication and camaraderie have left an indelible mark on me.

Reflecting on our time together, I am filled with fond memories of our collective achievements. From overcoming complex deadlines to celebrating major milestones, we have consistently proven that teamwork truly makes the dream work. 

I am immensely proud of what we have accomplished together and cherish the invaluable lessons I have learned from each one of you.

While it is difficult to say goodbye, I believe that personal growth often calls for embracing new opportunities and challenges. After careful consideration, I have made the decision to pursue a new path that aligns with my long-term career goals. 

Please understand that my departure is not a reflection of any dissatisfaction, but rather a testament to the growth and learning opportunities this organization has provided me.

Before I sign off, I would like to share my contact information with all of you. Please feel free to reach out to me at [email address] or connect with me on LinkedIn ([LinkedIn profile URL]). 

I genuinely value the connections we have made, and I would be delighted to stay in touch and support your professional endeavors whenever possible.

As I bid farewell, I want to assure you that my commitment to your success remains steadfast. If there is ever a need for guidance or assistance during this transition period, please do not hesitate to reach out. 

I am more than willing to offer any help I can to ensure a smooth handover and the continued progress of the team.

In closing, I extend my warmest wishes for your future endeavors. I have complete faith in your abilities to achieve great things, both individually and collectively. 

I eagerly look forward to hearing about the milestones you will undoubtedly reach in the future. Thank you once again for the incredible memories, and I am truly grateful for having had the opportunity to work with such an exceptional team.

Best regards,

[Your Name]
[Your Job Title/Department]