Goodbye Email To Coworkers After Resignation: The Simple Way

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Leaving a job can be a bittersweet experience. One of the key steps in the departure process is writing a thoughtful and well-crafted goodbye email to coworkers after resignation. 

It’s not merely about announcing your departure; it’s a meaningful way to express gratitude, share contact information, and leave a lasting positive impression. In this article, we will guide you step-by-step on composing the perfect leaving job email.


A goodbye email to coworkers is an essential step that allows you to officially announce your departure, thank your colleagues, and provide them with necessary contact information moving forward. Writing a heartfelt yet professional leaving company email can help maintain your professional network and leave doors open for future opportunities.

Step 1: Choose the Right Subject Line

The subject line should be clear, simple, and reflect the essence of your message. Make sure it’s not too dramatic; keeping it professional is key.

  • Examples of subject lines:
    • Bidding Adieu to XYZ Company
    • A Heartfelt Goodbye and Thank You!
    • New Beginnings Await: Saying Goodbye to XYZ Company

Step 2: Address the Email Appropriately

Your goodbye emails to colleagues should be addressed properly to maintain a level of professionalism. You can either send a group email or individual messages, depending on your relationship with your coworkers.

  • Group vs Individual Emails:

    Group EmailsIndividual Emails
    Suitable for general announcements.Suitable for personalizing messages.
    Less time-consuming.More time-consuming.
    Might seem less personal.Allows for a more heartfelt farewell.

Step 3: Express Your Gratitude

The body of your email saying goodbye to coworkers should commence by expressing gratitude. Thank your colleagues for the support, guidance, and good times you’ve shared.

  • Example: “I want to express my deep gratitude for the incredible experiences and opportunities that XYZ Company and all of you have provided me over the years.”

Step 4: Briefly Explain Your Reason for Leaving (Optional)

You might choose to include a brief explanation of why you are leaving the job. Ensure this is communicated gracefully without divulging too much personal or sensitive information.

Step 5: Share Your Contact Information

Sharing your professional contact information, such as LinkedIn or a personal email address, is a good idea to keep the channels of communication open.

Step 6: Conclude the Email

Conclude your goodbye email to coworkers after resignation with warm and hopeful words. Express your wishes for your colleagues’ success and future endeavors.

  • Example of Conclusion: “I’m looking forward to staying in touch and crossing paths in the future. Wishing all of you success and happiness.”

Step 7: Review and Send at an Appropriate Time

Before sending, thoroughly review your email for any errors or areas of improvement. Timing is essential; consider sending the email on your last day or a day before.

  • Best Times to Send the Email:

    Starts the day with your news.Allows for in-person goodbyes during the day.

In conclusion, writing a touching and professional goodbye email to coworkers after resignation fosters goodwill and maintains your professional network for future collaborations and opportunities. Tailor these guidelines to suit your unique relationships and experiences within your soon-to-be former workplace. Happy writing!

Sample Goodbye Email To Coworkers After Resignation

Subject: Farewell and Gratitude

Dear Team,

I hope this email finds you all in good health and high spirits. Today, I write to bid you farewell as I embark on a new chapter in my professional journey. 

It is with a mix of gratitude and nostalgia that I express my heartfelt appreciation for the experiences we have shared and the relationships we have built during my time at this wonderful organization.

First and foremost, I want to express my deepest gratitude to each and every one of you. Your support, guidance, and collaboration have played a pivotal role in shaping my professional growth and success. 

Whether it was working on challenging projects together or simply offering a listening ear during tough times, your unwavering dedication and camaraderie have left an indelible mark on me.

Reflecting on our time together, I am filled with fond memories of our collective achievements. From overcoming complex deadlines to celebrating major milestones, we have consistently proven that teamwork truly makes the dream work. 

I am immensely proud of what we have accomplished together and cherish the invaluable lessons I have learned from each one of you.

While it is difficult to say goodbye, I believe that personal growth often calls for embracing new opportunities and challenges. After careful consideration, I have made the decision to pursue a new path that aligns with my long-term career goals. 

Please understand that my departure is not a reflection of any dissatisfaction, but rather a testament to the growth and learning opportunities this organization has provided me.

Before I sign off, I would like to share my contact information with all of you. Please feel free to reach out to me at [email address] or connect with me on LinkedIn ([LinkedIn profile URL]). 

I genuinely value the connections we have made, and I would be delighted to stay in touch and support your professional endeavors whenever possible.

As I bid farewell, I want to assure you that my commitment to your success remains steadfast. If there is ever a need for guidance or assistance during this transition period, please do not hesitate to reach out. 

I am more than willing to offer any help I can to ensure a smooth handover and the continued progress of the team.

In closing, I extend my warmest wishes for your future endeavors. I have complete faith in your abilities to achieve great things, both individually and collectively. 

I eagerly look forward to hearing about the milestones you will undoubtedly reach in the future. Thank you once again for the incredible memories, and I am truly grateful for having had the opportunity to work with such an exceptional team.

Best regards,

[Your Name]
[Your Job Title/Department]

Frequently Asked Questions (FAQs)

Q: What should be the tone of my goodbye email to coworkers after resignation?

Answer: Your goodbye email should carry a tone that is professional yet warm and sincere. Aim to strike a balance; it should not be overly emotional or excessively formal. Tailor your message in a way that conveys gratitude, reflects on positive experiences, and maintains a future connection.

Q: When is the best time to send a goodbye email to coworkers after resignation?

Answer: The best time to send a goodbye email is usually on your last working day or the evening before. Sending it at this time allows people to process the information and provides an opportunity for them to respond or engage in person if they wish.

Q: Who should I address in my leaving job email?

Answer: Your leaving company email should ideally be addressed to a broad audience, including peers, subordinates, and superiors. However, it would help if you also considered sending personalized emails to individuals with whom you’ve had close working relationships, mentors, and team members.

Q: Should I mention where I’m going next in my goodbye emails to colleagues?

Answer: Mentioning your next step is optional and depends on whether you feel comfortable sharing this information. If your next position is public knowledge and you feel it is relevant to share, you may choose to include it in your goodbye email.

Q: Is it necessary to give a reason for my resignation in the email goodbye to coworkers?

Answer: Providing a reason for your resignation is not necessary unless you feel comfortable and it feels relevant to share. Keeping the message positive, focused on gratitude, and future connections is more critical.

Q: What kind of contact information should I include in my leaving company email?

Answer: In your leaving company email, consider including non-work contact information, like your personal email address or LinkedIn profile. This allows your colleagues an opportunity to stay in touch professionally and personally.

Q: Should my goodbye email to coworkers after resignation be formal?

Answer: While maintaining professionalism is crucial, your goodbye email does not have to be overly formal. It can be genuine and reflect your personal style, allowing room for expressing gratitude and sharing memorable experiences