How to Write a Job Inquiry Email

In this article, I want to share my personal experiences and insights on how to craft an effective job inquiry email that can set you apart from the competition. This guide will not only provide you with a step-by-step approach but also personal tips that have proven successful in my own career journey.

Key Takeaways

  • Subject Line: Craft a clear and compelling subject line to grab attention.
  • Personalization: Tailor your email to the recipient, showing that you’ve done your homework.
  • Conciseness: Keep your email brief and to the point.
  • Call to Action: Include a specific request, such as a phone call or meeting.
  • Professional Closing: End with a professional sign-off and provide your contact details.

Introduction to Job Inquiry Emails





A job inquiry email is your first step toward initiating a professional relationship with a potential employer. Unlike a job application, an inquiry email might be sent even when the company hasn’t advertised openings. It’s about expressing your interest in the company and seeking out potential opportunities.

Step-by-Step Guide to Writing Your Job Inquiry Email

Step 1: Start With Research

Before you write your email, research the company thoroughly. Understand their industry, recent achievements, and company culture. This information will help you tailor your message and demonstrate genuine interest in the company.

Personal Tip: Always check LinkedIn to see if you have any connections at the company who could introduce you or provide insider information.

Step 2: Craft an Attention-Grabbing Subject Line

Your subject line should be professional yet catchy. It needs to convey the purpose of your email succinctly and encourage the recipient to open it.


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Example: “Inquiry from an Enthusiastic Marketing Professional Eager to Contribute”

Step 3: Address the Email to a Specific Person

Avoid generic salutations like “Dear Sir/Madam.” Use the name of the person who heads the department you’re interested in, or the head of human resources. Personal touches can make a big difference.

Personal Tip: If you can’t find a name, a call to the company asking who the best person to contact might work wonders.

Step 4: Open With a Strong Introduction

Introduce yourself in the first paragraph and briefly explain why you are writing. Mention any mutual connection, if applicable.

Example: “My name is John Doe, a software developer with five years’ experience working with startups. Jane Smith, your Marketing Director, suggested I contact you…”

Step 5: Explain Why You’re Interested

This is where your research comes into play. Mention specific aspects of the company or industry that attract you, and why you feel you would be a good fit.

Personal Tip: Link your skills and experiences to what the company values or recent projects they’ve undertaken.

Step 6: Make a Soft Ask

Politely inquire about potential job opportunities or ask for advice. Be clear but not demanding. For example, you might ask if they foresee any upcoming roles that might be a good fit or if they could offer insights into the hiring process.

Step 7: Include a Call to Action

Propose a follow-up action, such as a phone call or a meeting. Specify when you will be available and how you can be contacted.

Step 8: Close Professionally

Thank your recipient for their time and consideration. Sign off with a professional closing statement.

Example: “Thank you for considering my inquiry. I am looking forward to your response. Best regards, John Doe.”

Step 9: Proofread

Before sending, ensure your email is free of typos and grammatical errors. Consider having a friend or mentor review it.

Additional Tips from Experience

  • Follow up: If you haven’t heard back after a week or two, a polite follow-up email can demonstrate your interest and initiative.
  • Be flexible: Express willingness to discuss any opportunities that may be a fit, even if different from what you initially envisioned.
  • Stay positive: Even if there are no opportunities at the time, a well-written inquiry can lead to future contacts.

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