Sample Lease Extension Letter From Landlord: Free & Effective

In this article, I’ll guide you through a step-by-step process for writing an effective lease extension letter, complete with a template for your convenience.

Key Takeaways

  • Purpose of a Lease Extension Letter: Understand why this document is important in the landlord-tenant relationship.
  • Key Elements to Include: Essential components that make your letter both professional and legally sound.
  • Step-by-Step Guide: A detailed walkthrough for writing your lease extension letter.
  • Template: A ready-to-use template to simplify the process.
  • Best Practices: Tips and tricks from real-life examples to enhance your letter writing skills.

Understanding the Purpose of a Lease Extension Letter





A lease extension letter is more than just a formality. It serves as a legal document that clearly states the continuation of the lease agreement between the landlord and the tenant. 

This letter helps in avoiding any misunderstandings and ensures that both parties are aware of the extended terms and conditions.

Key Elements to Include in Your Lease Extension Letter

Your lease extension letter should include:

  1. Landlord and Tenant Information: Full names and contact details.
  2. Property Details: Address and description of the rental property.
  3. Original Lease Information: Original lease start and end dates.
  4. Extension Terms: New lease end date and any changes to the terms.
  5. Rent Details: Any changes in the rent amount.
  6. Legal Clauses: Clauses regarding the adherence to the original lease agreement.
  7. Signatures: Spaces for both landlord and tenant signatures.

Step-by-Step Guide to Writing a Lease Extension Letter

Step 1: Start with the Basics

Begin by writing your name and contact information, followed by the date. Then, address the tenant by their full name and include their address. This sets a formal and professional tone.

Step 2: Reference the Original Lease


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Mention the original lease agreement, including the start and end dates. This helps in clearly establishing the context of the extension.

Step 3: State the Extension Terms

Clearly outline the new end date of the lease. If there are changes in the rent amount or other terms, mention them explicitly.

Step 4: Highlight Important Clauses

Reiterate any important clauses from the original lease that remain unchanged, ensuring legal consistency.

Step 5: Invite to Discuss Further

Encourage the tenant to reach out if they have any questions or need clarification. This fosters good communication.

Step 6: Closing and Signature

End with a formal closing, your signature, and a space for the tenant’s signature.

Lease Extension Letter Template

[Your Name]
[Your Address]
[City, State, ZIP]
[Email]
[Phone Number]

[Date]

[Tenant’s Name]
[Tenant’s Address]
[City, State, ZIP]

Re: Lease Extension for [Property Address]

Dear [Tenant’s Name],

I am writing to discuss the lease agreement for the above-mentioned property, originally dated [Original Lease Start Date], set to expire on [Original Lease End Date]. I would like to offer an extension of this lease.

The new lease term will extend to [New Lease End Date]. [Include any changes in rent or other terms here]. All other terms and conditions as per the original lease agreement shall remain in effect.

Please review this letter and let me know if you agree to these terms. Feel free to contact me if you have any questions or require further clarification.

I look forward to your continued tenancy and our positive landlord-tenant relationship.

Sincerely,

[Your Signature]
[Your Printed Name]

[Space for Tenant’s Signature]
[Tenant’s Printed Name]

Best Practices and Real-Life Examples

  • Clarity is Key: Ensure that your letter is clear and concise. Avoid legal jargon that might confuse the tenant.
  • Customization: Tailor each letter to the specific tenant and property. This personal touch makes a difference.
  • Professional Tone: Maintain a formal but friendly tone. This reflects professionalism and respect.
  • Timeliness: Send the letter well before the lease is due to expire, giving the tenant ample time to consider and respond.
  • Follow-Up: Be open to discussions and negotiations. This can lead to a mutually beneficial agreement.

In conclusion, writing a lease extension letter is a critical skill for any landlord. By following these steps and utilizing the provided template, you can craft effective and professional lease extension letters that meet the needs of both you and your tenants.


*Do you have any tips or experiences to share about writing lease extension letters? Feel free to leave a comment below and contribute to the conversation!

Frequently Asked Questions (FAQs)

A professional office setting with a person sitting at a desk, writing a letter on a laptop.

Q1: What is a lease extension letter from a landlord?

Answer: A lease extension letter from a landlord is a formal document that outlines the new terms and conditions for extending a lease agreement between a landlord and a tenant.

Q2: When should a landlord send a lease extension letter?

Answer: A landlord should send a lease extension letter at least 30 to 60 days before the current lease expires. This provides the tenant with enough time to review the new terms and sign the agreement before the current lease ends.

Q3: What should a lease extension letter include?

Answer: A lease extension letter should include the new lease start and end dates, any changes to the rent amount or payment schedule, and any updated terms and conditions that apply to the new lease agreement.

Q4: Can a landlord increase the rent in a lease extension letter?

Answer: Yes, a landlord can increase the rent in a lease extension letter. However, the increase must be reasonable and justifiable, and the tenant should be given adequate notice of the change.

Q5: Can a tenant negotiate the terms of a lease extension?

Answer: Yes, a tenant can negotiate the terms of a lease extension with their landlord. However, the landlord is not obligated to accept the tenant’s proposed changes.

Q6: How should a lease extension letter be delivered to the tenant?

Answer: A lease extension letter can be delivered to the tenant via email, mail, or in person. It is recommended to send the letter using a delivery method that requires a signature to ensure that the tenant has received it.

Q7: What should a landlord do if a tenant does not sign the lease extension letter?

Answer: If a tenant does not sign the lease extension letter, the landlord should try to reach out to the tenant and address any concerns or issues they may have. If the tenant still refuses to sign, the landlord may need to find a new tenant or take legal action to remove the tenant from the property.

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