The request letter for training should present the request in the best possible light to maximize the likelihood the boss will give his or her approval.
The first paragraph of the letter should state the reason for the letter and describe the training program. It should mention the subject of the program, where it is offered and the dates.
If the course directly relates to the employees work, it should be mentioned that participating in the program will benefit their work for the company.
The letter should also explain how the training program will help the employee. However, the training request letter should focus on the benefit to the company and not only to the personal benefit of the employee.
For example, if the employee is a cook in a catering business, they can say that the training program is about making wedding cakes, and, since the catering business has many requests for wedding cakes, it would benefit the business if there were another professional wedding cake baker.
Another example is a training session about learning more about IT. The employee could state that once they learn more about the new technology recently installed in the business, they can train other employees.
If there are any fees connected with the training program or travel and hotel expenses these should be mentioned. The employee may want to request that the company pay for the program, or he or she may be willing to pay for it.
The letter should make a direct request to attend the program. If the program will take the employee away from their job for any length of time, the letter should clearly explain how the work will be done while the employee is away.
It’s also a good idea to mention that the employee is willing to discuss the program in detail with his or her boss at a convenient time. Since most training programs have a registration cut-off date, it’s wise to mention the date in the letter.
This will inform the employer that he or she needs to respond within a certain time-frame. If the employee doesn’t get a response within the required time, he or she should phone or ask for a personal meeting to request permission to attend the session.
Here is a sample training request letter. The letter should be in business style to show professionalism. It is recommended to send it by certified mail to have proof that it was received.
It’s important that the letter be sent several weeks before the cut-off date for registering for the training program because the employer may need time to consider the request. The sender should keep a copy of the letter.
Sample Request Letter For Training Course
City, State, Zip Code
RE: Opportunity for Training
Dear Name of Employer:
This letter is a formal request for you to consider allowing me to take three working days from DATE to DATE in order to attend a training course for Project Management.
The program is being offered by the Name of University and is open to all business management graduates who are just beginning their careers. The cost of the course is $500, which I am willing to pay.
My supervisor, Name of Supervisor, recommended that I consider the training course because he believes I am ready to lead some of the projects on waste management. I have participated in three major waste management projects in the two years I have worked for Name of Company.
I have assisted my supervisor manage the projects, but feel that formal instruction will help me a lot. During my three day absence from work, my colleague Name of Colleague will oversee my work.
Thank you for considering my request. I would be happy to discuss the details of the course with you at any time. I can be reached at Phone Number or at Email Address. The last date for registration for the course is DATE.
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