Writing a Shift Change Request Letter [with Samples]

When writing a shift change request letter, short and simple is appropriate. The beginning of the letter should state the request, reason and the effective date which you wish to begin.

Never criticize or single out other employees in this letter. Any issues that dealt with day to day operations should have been addressed with immediate supervisors prior to the request.

A shift change request is not a place for complaining and criticizing, it works against the requester. Being respectful and professional is the most important aspect to remember for furthering a career.

Researching Policies

Depending on the position and the company an employee works, other factors may have an effect on the outcome. 

Researching policies of the company and unions involved can determine if a change is possible before submitting a request. If everything is done properly the entire process can be swift and efficient. 

Below are samples of a shift change request letter. Any documents enclosed with the letter should be copies. Original documents should never be sent. The letter should be sent by certified mail, so the employee has a record of the date the letter was sent and received.

Any additional information that an employer may need should be included in an additional one to two paragraphs. This would include any current tasks or projects assigned to, with detail as to how the work will be completed in the future.

Sample 1 – Shift Change Request Letter

Employee’s Name
City, State, Zip Code
Employee’s Address

DATE

Employer’s Name
Employer’s Address
City, State, Zip Code

Dear Employer’s Name:

I am writing this letter to request a change in my shift schedule. My current shift is from 2pm – 10pm. My daughter is beginning school on August 28th, and I would like to change my shift to the morning shift from 10am – 6pm.

This will allow me to fix my daughter’s breakfast and lunch and take her to school. In the evenings she will stay with her grandmother until I pick her up after work. 

I fully understand the requirements of the job, as I have been working at this company for the past five years and will do my best to continue working to the standard of the company.

I have spoken to my immediate superior, and she has encouraged me to request a change of shift. I have enclosed a letter of recommendation from her.

I would be happy to meet you and give you any further information you require and answer questions or discuss alternative solutions you may suggest. My phone number is 555-123-4567 and my email address is Name@email.com. 

Thank you for your consideration in this matter.

Sincerely,

Employee’s Signature
Employee’s Printed Name
List Of Enclosures

Sample 2 – Shift Change Request Letter

Employee’s Name
Street Address
City, State, Zip Code

DATE

Dear Employer’s Name,

My name is employee’s name. I am currently a graphic designer on second shift at the Columbus branch offices. I am writing to request a change in my current shift. I currently work first shift from 7am-3pm.

I would like to request a shift change to second shift from 1pm-9pm. I have two children who currently attend elementary school. 

Since my father passed last week, I no longer have anyone to take them to school in the mornings. It would be of great assistance to me if I were able to do this.

Since it is mid-year we currently have no new projects on the table. This would make now an opportune time for a switch in shifts. 

I have discussed my situation with the head of the department and have been instructed by them to follow through with this request.

You will find a copy of their recommendation included with this letter. I have been with the company for three years, and have an exemplary record as you will find in my included progress review. 

This change will not affect my productivity in anyway, and I will continue to be an asset to this company.

I am available to meet to discuss this request or you may contact me at your earliest convenience. You can reach by phone at 555-555-5555 or email at Youremailaddress@provider.com.

Thank you for taking the time to review my request.

Sincerely,

Employee’s signature
Printed Name

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