Writing a Shift Change Request Letter [Free Samples]

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When writing a shift change request letter, short and simple is appropriate. The beginning of the letter should state the request, reason and the effective date which you wish to begin. 

Never Criticize Your Coworkers

Never criticize or single out other employees in this letter. Any issues that dealt with day to day operations should have been addressed with immediate supervisors prior to the request.

A shift change request is not a place for complaining and criticizing, it works against the requester. Being respectful and professional is the most important aspect to remember for furthering a career.

Researching Policies

Depending on the position and the company an employee works, other factors may have an effect on the outcome.

Researching policies of the company and unions involved can determine if a change is possible before submitting a request. If everything is done properly the entire process can be swift and efficient. 

Below are samples of a shift change request letter. Any documents enclosed with the letter should be copies. Original documents should never be sent. The letter should be sent by certified mail, so the employee has a record of the date the letter was sent and received.

Any additional information that an employer may need should be included in an additional one to two paragraphs. This would include any current tasks or projects assigned to, with detail as to how the work will be completed in the future.

Sample 1 - Shift Change Request Letter

Your Name
Street Address
City, State, Zip Code

Dear Employer’s Name,

I’m writing to request that my shift schedule be changed. My current shift lasts from 2:00 p.m. until 10:00 p.m. My kid starts school on August 28th, and I’d like to switch to the morning shift, which runs from 10 a.m. to 6 p.m.

This will allow me to prepare breakfast and lunch for my kid and drive her to school. She will stay with her grandmother in the evenings till I pick her up after work. 

I am fully aware of the job requirements, having worked at this company for the previous five years, and will try my best to maintain the company’s high standards.

I spoke with my immediate supervisor, who urged me to request a shift change. She has written me a letter of recommendation, which I have included. 

I would be delighted to meet with you and provide any additional information, answer any questions you may have, or discuss any other ideas you may propose. [555] 123-4567 is my phone number, and [name@email.com is my email address.

Thank you for your consideration in this matter.

Sincerely,

Signature
Your Name
List Of Enclosures

Sample 2 - Shift Change Request Letter

Your Name
Street Address
City, State, Zip Code

Dear Employer’s Name,

I am currently a graphic designer on second shift at the Columbus branch office. I am writing to request a change in my current shift. I currently work first shift from 7am to 3pm.

I would like to request a shift change to second shift from 1pm to 9pm. I have two children who currently attend elementary school. 

Since my father passed last week, I no longer have anyone to take them to school in the mornings. It would be of great assistance to me if I were able to do this.

Since it is mid-year we currently have no new projects on the table. This would make now an opportune time for a switch in shifts. 

I have discussed my situation with the head of the department and have been instructed by them to follow through with this request.

You will find a copy of their recommendation included with this letter. I have been with the company for three years, and have an exemplary record as you will find in my included progress review. 

This change will not affect my productivity in anyway, and I will continue to be an asset to this company.

I am available to meet to discuss this request or you may contact me at your earliest convenience. You can reach by phone at [555-555-5555] or email at [youremailaddress@provider.com].

Thank you for taking the time to review my request.

Sincerely,

Signature

Your Name
List Of Enclosures

Sample 3 - Shift Change Request Letter

Your Name
Street Address
City, State, Zip Code

Dear Employer’s Name,

At the Philadelphia warehouse, I am currently an inventory control manager on [current shift]. I’m writing to request a change from [current schedule] to [desired schedule] for my shift schedule.

I recently had ankle surgery and need manual treatment from 7 to 9 a.m. at the physical therapy facility in [place]. 

I’ve sent the medical records that support my request. This adjustment will have no effect on my productivity, and I will continue to be a valuable contribution to this organization.

I am available to meet with you to discuss your request, or you may call me as soon as possible. You can reach us at [(555) 555-5555] or [youremailaddress@provider.com] via phone or email.

Thank you for taking the time to review my request.

Sincerely,

Signature
Your Name
List Of Enclosures

Frequently Asked Questions (FAQs)

Q1: What is a Shift Change Request Letter?

Answer: A Shift Change Request Letter is a written request from an employee to their employer asking for a change in their work schedule or shift. The purpose of this letter is to officially communicate the request and provide a reason for the change.

Q2: What should be included in a Shift Change Request Letter?

Answer: A Shift Change Request Letter should include the following:

  • Date and address of the sender
  • Date and address of the recipient
  • A salutation or greeting
  • The request for a shift change
  • The reason for the request
  • The preferred new shift schedule
  • The request for consideration
  • A closing statement
  • Signature of the sender

Q3: How to write a Shift Change Request Letter?

Answer: Writing a Shift Change Request Letter involves the following steps:

  • Determine the reason for the request
  • Choose a polite and professional tone
  • Start with a formal address and date
  • Write a clear and concise request for a shift change
  • Explain the reason for the request
  • Provide the preferred new shift schedule
  • Close with a professional statement
  • Sign the letter
  • Proofread the letter before sending it

Q4: What are some reasons for requesting a shift change?

Answer: Some reasons for requesting a shift change include:

  • Family responsibilities
  • School schedule
  • Health issues
  • Transportation issues
  • Personal preference
  • Additional job or employment
  • Conflicts with other commitments

Q5: Can an employer deny a Shift Change Request Letter?

Answer: Yes, an employer can deny a Shift Change Request Letter. The decision to grant or deny a request for a shift change depends on various factors, including company policies, workload, and staffing levels. 

However, the employer should provide a written response to the request, either granting or denying the request and providing a reason for the decision.

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