Looking for short and professional templates to write a sick leave email? Check out our 3 unique and detailed sick leave email templates that can be customized to fit your specific situation.
Whether you need a day off or several days for medical treatment, our templates are designed to help you communicate your leave request to your manager in a clear and concise manner. Save time and reduce stress by using our sick leave email templates for your next absence.
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Template 1: Sick Leave Request Email for a Single Day
Subject: Sick Leave Request – [Your Name]
Dear [Manager’s Name],
I am writing to inform you that I am not feeling well and will need to take a sick leave on [Date]. I have consulted with my doctor and have been advised to take a rest day to fully recover.
I have already completed my pending tasks for the day and have informed my team members about my absence. I have also updated my calendar and email auto-reply to reflect my unavailability.
Please let me know if there is anything urgent that needs my attention before I leave. I will be available on phone and email, in case of any emergency.
Thank you for your understanding and support.
Sincerely, [Your Name]
Template 2: Sick Leave Request Email for Multiple Days
Subject: Sick Leave Request – [Your Name]
Dear [Manager’s Name],
I regret to inform you that I am not feeling well and will need to take a sick leave starting from [Starting Date] until [End Date]. I have consulted with my doctor and have been advised to take some time off to fully recover.
I have already informed my team members about my absence and have delegated my pending tasks to [Name of Colleague]. I have also updated my calendar and email auto-reply to reflect my unavailability.
I will be back to work on [Returning Date] and will ensure to complete all my pending tasks as soon as possible. Please let me know if there is anything urgent that needs my attention before I leave. I will be available on phone and email, in case of any emergency.
Thank you for your understanding and support.
Sincerely, [Your Name]
Template 3: Sick Leave Request Email for Urgent Medical Treatment
Subject: Urgent Sick Leave Request – [Your Name]
Dear [Manager’s Name],
I am writing to request an urgent sick leave as I have been advised to undergo a medical procedure/treatment that cannot be postponed. The procedure/treatment is scheduled for [Date] and I will need to take leave starting from [Starting Date] until [End Date].
I have already informed my team members about my absence and have delegated my pending tasks to [Name of Colleague]. I have also updated my calendar and email auto-reply to reflect my unavailability.
I understand that my sudden absence may cause inconvenience to the team, and I apologize for the same. I will ensure to complete all my pending tasks as soon as possible upon my return.
Please let me know if there is anything urgent that needs my attention before I leave. I will be available on phone and email, in case of any emergency.
Thank you for your understanding and support.
Sincerely, [Your Name]
Frequently Asked Questions (FAQs)
Q: What should I include in a short sick leave email?
Answer: In a short sick leave email, you should include your name, the date(s) you will be absent, and the reason for your absence. You may also want to let your colleagues or manager know if you will be available by phone or email during your absence.
Q: How long should a short sick leave email be?
Answer: As the name suggests, a short sick leave email should be brief and to the point. One or two sentences is usually sufficient to convey the necessary information.
Q: Who should I address my sick leave email to?
Answer: Your sick leave email should be addressed to your manager or supervisor, or whoever is responsible for approving and recording your leave.
Q: When should I send a sick leave email?
Answer: You should send your sick leave email as soon as possible, ideally before the start of your shift or workday. This gives your manager and colleagues enough time to make any necessary arrangements or adjustments to their schedules.
Q: Should I provide a doctor’s note with my sick leave email?
Answer: It depends on your company’s policy. Some companies require a doctor’s note for any sick leave longer than a certain period of time, while others do not. Check with your manager or HR department to see what is required in your case.
Q: Can I use a sick leave email for other types of leave, such as vacation or personal time off?
Answer: No, a sick leave email should only be used for absences due to illness or medical appointments. For other types of leave, such as vacation or personal time off, you should follow your company’s specific procedures for requesting and scheduling time off.
Q: How can I make my sick leave email sound more professional?
Answer: To make your sick leave email sound more professional, use a formal tone and avoid using overly personal or emotional language. Stick to the facts and keep your message concise and clear. You may also want to include a brief apology for any inconvenience your absence may cause
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