How to Write a Simple Influence Letter

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Part of getting a great job and having a successful interview process is something called an influence letter. Through this letter, you can better and more effectively convey to your potential employer that you are the right candidate and the best option for the job you are applying for. 

However, writing an influence letter can be confusing to some, which is why we’ve taken to this article to help you learn how to write the ideal influence letter for your job interviews.

Hasty

Your influence letter should be one of the first things you do when applying for a job. As soon as you complete your interview, get started on this letter. Act quickly to get your letter finished and mailed in as soon as possible. 

The faster you get it in, the more committed you will seem to the potential employer. The best time range is within 24 hours of your interview. You can also mail your letter to the employer if you are in a rush.

The Form

All influence letters should be written in letter format with a heading, greeting, and signature at the end. While your letter can be handwritten, it is preferred to be typed since it is easier to read typed material than handwritten words. Once again, you can either mail the letter or send it by email.

Concise Writing

When writing your letter, do not go into deep explanations. Keep your writing as concise as possible to ensure that you are not boring the employer. The ideal word count is around 300 words total or one typed page at the normal 12 point font. Be sure to use easy to read fonts like Times New Roman or Calibri.

Concerns

If the potential employer has any concerns about you or your job skills, use your letter to showcase your talents and strengths as well as dispel any concerns they may have. 

You should talk about your job history and how it has prepared you for the position you are applying, and you should talk about your skills in the workplace. For example, if you are a quick study, be sure to mention this in your letter.

Qualifications

Just like highlighting your strengths, you need to emphasize any qualifications for the job that you might have. This includes things you have learned in past jobs or things you learned while in school. If you have the skills and qualifications needed for the job, remind the employers of how you could be an asset to their company.

The Vision

If the employer has a specific vision in mind, you need to make your influence letter similar to their vision. For example, if teamwork is an important aspect of job skills to your potential employer, then you should be sure to discuss the ways you focus on teamwork and project proposals with a group. This will help the employer know that you will be a seamless fit with their staff.

Proofreading

Though it shouldn’t need to be said, proofreading is essential to having a brilliant influence letter. It is not ideal to submit a letter to your potential employer that is full of grammar and spelling mistakes. 

Take a few minutes to set aside your letter after you are done, but come back to the letter after a few minutes to read it while looking for mistakes. If you feel like there are no mistakes, try reading it aloud for the flow of the overall letter. You want to put your best face forward, especially when you are applying for a job.

Sample Influence Letter

Now that we’ve taken a look at a few tips, here is a sample letter that you can follow as a sort of template to help you get the format and other things right in your letter. Here is a good example to follow:

Your Name
321 Smith Road
Boston, MA 02201
555-555-5555
Email address

Date

Employer’s Name
Employer’s Position
Business or Company Name
1234 Jones Avenue
San Francisco, CA 94120

Dear (Employer’s Name),

I want to thank you once again for speaking to me on behalf of the secretary position at (Company Name). Once I heard about the various details of the job like the multitasking skills and filing tasks required for the job, I know that I am the right candidate for your position.

This job does require knowledge of two software programs that I have not yet learned how to operate. However, I know that I have the skills and strengths to learn how to use them quickly and efficiently to do the tasks at hand. I worked part-time as a secretary at the XYZ business while in college, and I mastered several programs related to the job.

With the start date of the job coming in a few short months, I have been attending a few classes to learn how to work the programs for the job. So far, I have learned much about the programs, and once the job orientation begins, I should have the knowledge needed to adequately run the programs.

Along with my other skills, I have the organization skills, technological skills, and leadership skills needed to become an important member of your staff. I enjoyed the time spent speaking with you during the interview, and I appreciate you taking time from your day to speak with me. I hope to hear from you about this position soon.

Regards,

(Signature)
(Printed Name)

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