Job Transfer Request Letter For Personal Reason Sample: Free & Effective

As someone who has recently navigated the delicate process of requesting a job transfer for personal reasons, I understand the challenges and nuances involved. In this article, I’ll share a step-by-step guide, based on my experience and best practices, to help you write an effective job transfer request letter.

Key Takeaways:

  1. Understand the Purpose: Know why you need a job transfer for personal reasons.
  2. Structure Your Letter: Use a professional format and tone.
  3. Be Clear and Concise: State your reason without oversharing.
  4. Provide a Solution: Offer a plan for a smooth transition.
  5. Show Gratitude: Express appreciation for current opportunities.
  6. Use a Template: Adapt a template to your specific situation.

Whether you’re facing family needs, health issues, or any other personal matter, this guide will assist you in crafting a professional and compelling letter.

Step-by-Step Guide

1. Understand Your Reason

  • Identify your personal reason for the transfer.
  • Ensure it’s a valid reason that aligns with company policies.

2. Research Company Policies

  • Review your company’s transfer policies.
  • Understand any implications for your role or benefits.

3. Start with a Professional Format

  • Use a business letter format.
  • Address it to the appropriate person.

Trending Now: Find Out Why!


  • [Your Name]
  • [Your Address]
  • [City, State, Zip]
  • [Email Address]
  • [Date]
  • [Recipient’s Name]
  • [Recipient’s Position]
  • [Company Name]
  • [Company Address]
  • [City, State, Zip]

4. Begin with a Clear Purpose

  • State the purpose of your letter in the first paragraph.
  • Be direct but polite.


  • Dear [Recipient’s Name],
  • I am writing to formally request a transfer to [desired location/department] due to personal reasons.

5. Explain Your Reason

  • Be honest about your reason without oversharing.
  • Maintain professionalism.

6. Propose a Plan

  • Suggest a transition plan.
  • Show willingness to cooperate and make it seamless.

7. Express Gratitude

  • Thank your employer for current opportunities.
  • Show appreciation for considering your request.

8. Conclude Professionally

  • End with a formal closing.
  • Provide your contact information.


  • I appreciate your consideration of my request and am available to discuss this further at your convenience. Thank you for understanding and support.
  • Sincerely,
  • [Your Name]

9. Proofread and Send

  • Review for any errors.
  • Send via the appropriate channel.

Template for Job Transfer Request Letter

Dear [Recipient’s Name],

I am writing to request a transfer to [desired location/department] due to personal reasons. [Briefly explain your reason]. I believe this transfer would not only support my personal situation but also allow me to continue contributing effectively to the company.

I have formulated a plan to ensure a smooth transition, which includes [mention any plans or preparations]. I am committed to maintaining my performance during this period.

Thank you for considering my request. I am grateful for the opportunities I have had in my current role and look forward to possibly continuing my journey with [Company Name] in a new capacity.


[Your Name]


Writing a job transfer request for personal reasons requires a balance of professionalism and personal touch. Be clear, concise, and honest about your reasons, and always show gratitude for your current position. Remember, a well-crafted letter can make a significant difference in the response you receive.

Comment Request

I hope this guide has been helpful. If you have any questions or would like to share your experiences with job transfer requests, please leave a comment below!

Frequently Asked Questions (FAQs)

Q: How do I explain my personal reasons for a job transfer without oversharing?

Answer: When requesting a job transfer for personal reasons, it’s crucial to maintain a balance between being honest and not oversharing. 

I usually start by stating that I have personal circumstances necessitating the transfer, and I assure them that these circumstances won’t impact my job performance. 

For instance, I might say, “Due to family commitments in another city, I am seeking a transfer. I am fully committed to maintaining my current level of performance and ensuring a smooth transition.”

Q: What should I include in a job transfer request letter?

Answer: In my job transfer request letters, I always include a brief explanation of my personal reasons for the transfer, how this move will positively impact my work, and an expression of gratitude for the opportunity. 

I make sure to mention my accomplishments and contributions to the company, to reinforce my value. For example, “I’ve successfully led several projects, resulting in a 20% increase in efficiency, and I’m eager to bring this same drive to the new location.”

Q: How can I convince my employer that my transfer will be beneficial for the company?

Answer: I focus on how the transfer can be mutually beneficial. I highlight how my skills and experience can contribute to the new location, and how the move aligns with the company’s goals. 

For example, “My expertise in client relations can be highly beneficial in expanding our client base in the new region, aligning with the company’s growth strategy.”

Q: What tone should I use in my transfer request letter?

Answer: The tone of the letter should be professional yet sincere. I make sure it reflects my respect for the company and my supervisors. A positive and respectful tone helps in conveying my message effectively. 

For example, “I am immensely grateful for the opportunities and growth I have experienced here and look forward to continuing my journey with the company in a new capacity.”

Q: How do I handle a situation where my transfer request is denied?

Answer: If my transfer request is denied, I respectfully ask for feedback and any possible alternatives. Understanding the reasons behind the decision helps me to plan my next steps. 

I remain open to discussing other solutions that might address my personal situation while meeting the company’s needs. For instance, “I appreciate your consideration and would welcome any suggestions or alternative arrangements that could accommodate my personal situation.”

Leave a Comment

Your email address will not be published. Required fields are marked *