Simple Retirement Letter [Free Samples]

A “simple retirement letter” is a formal notice stating an employee’s resignation and seeking any retirement benefits. 

It’s best to give the employer three (3) to six (6) months’ notice because retiring is typically a well-planned process. 

A person looking to retire is likely to be a highly talented employee. As a result, it’s best to give the company plenty of time to plan for the employee’s leaving.

Sample 1 - Simple Retirement Letter To Coworkers

Your Name
Your Address
City, State, Zip Code

August 04, 2021

Name of Each Team Member
Name of Company
City, State, Zip Code

Dear Valued Teammates:

It will come as no surprise to you that I will be leaving the company at the end of this month. The 30th of August will be my last day on the job. 

You’ve all heard me talk about retirement for the past five years, and I fully anticipate to have a terrific time camping, fishing, hiking, and simply enjoying the great outdoors.

We have worked on many projects together to clean up the city, including plastic waste removal, residential recycling and starting sustainable agriculture in small gardens throughout the city. 

We’ve collaborated on a number of projects to help clean up the city, including the elimination of plastic garbage, domestic recycling, and the establishment of sustainable agriculture in small gardens throughout the city.

Sean made sure we never lost sight of the importance of innovation, constantly conceiving the unimaginable and, more often than not, making it a reality. 

Kathy is the team’s rock, continually pushing us to achieve greater heights through her dedication. It was a pleasure to collaborate with each of you.

I’ll miss the sense of accomplishment that comes from witnessing how we can make a difference in our city and around the world. 

I have every confidence in your ability to keep up the good job and keep me informed of your significant achievements in the environmental field.

My cabin is only a two-hour drive away, and you are all welcome to come see me, bring your family, stay the night, and have a nice weekend in the mountains.

I’ll have my cell phone number, as well as a computer with an email account, so you may contact me at any time to keep me informed and let me know you’re coming to visit. Thank you for making the last 15 years of my professional life so enjoyable.


Your Name

Sample 2 - Simple Retirement Letter To Clients

Your Name
Your Address
City, State, Zip Code


Name of Client
Name of Company
Address of Company
City, State, Zip Code

RE: To inform of my impending retirement from [Name of Company]

Dear [Name of Client]:

This letter serves as notice that on [DATE], I intend to retire from my work as [Sales Representative] at [Name of Company]. I’d like to take this time to express how much I liked working with you.

You were always really kind and professional to me, which I greatly appreciate. I put in a lot of effort to make your experience with [Name of Company] as pleasant as possible.

I’ll introduce you to my replacement, [Name of Replacement], at our next meeting, and tell you that she’ll work hard to guarantee a smooth transition. I may be reached at [phone number] or [email address] if you have any questions.

Please let me know if there is anything I can do to facilitate the transition.


Your Name

Sample 3 - Simple Early Retirement Letter

Subject: To inform of my impending retirement from [Name of Company]

Dear Karen,

For more than 20 years, I have happily served [DayMar Construction]. I regret to inform you that I have reached the point in my life where I must retire. 

This is, as far as I can tell, a little early than expected. There are a number of factors that have influenced my decision.

[DATE] will be my last day of work. This retirement is bittersweet for me since I am happy to begin a new chapter in my life yet sorry to see another one come to an end. 

[DayMar] has been one of the best employers I’ve ever had the pleasure of working for. Despite starting out as a lowly foreman, I rapidly rose through the ranks to become a supervisor.

Over the years, I’ve noticed that the corporation has always been supportive of its employees and ensured that we were financially well-cared for. 

Working for a family-oriented organization that values the family unit has been a pleasure.

Please consider the lengthy hours and effort this role requires when seeking for a new supervisor to fill my position. 

The ideal candidate will have past supervisory experience and be unafraid of dealing with high levels of stress and opposition.

I’d be happy to assist in the hiring process and identify someone with [DayMar] who could step into my shoes. 

I’d like to convey my gratitude once more for being a part of such a wonderful organization. I consider myself really fortunate to have had the opportunity to work with such a fantastic group of people.


Robert Hash
Maintenance Supervisor

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